How To Fix GMAVC054 - Annual budget of &2 exhausted for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 054

• Message text: Annual budget of &2 exhausted for document item &1

What causes this issue?

The annual budget of the availability control ledger &V2& has been
consumed for the document item &V1&. Availability control on incoming
amounts raised this message for the following combination of
availability control ledger, fiscal year, and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '054'
INCLUDE GMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC054 - Annual budget of &2 exhausted for document item &1 ?

  The SAP error message GMAVC054 indicates that the annual budget for a specific budget item has been exhausted. This error typically occurs in the context of budget management within SAP, particularly when using the Public Sector Management (PSM) or Controlling (CO) modules.
  Cause:
  
  Exhausted Budget: The primary cause of this error is that the total amount allocated to the annual budget for the specified budget item has been fully utilized. This means that no further expenditures can be posted against this budget item for the current fiscal year.
  Incorrect Budgeting: There may be issues with how the budget was set up, such as incorrect amounts being allocated or budget periods not being defined correctly.
  Posting Errors: Sometimes, the error can arise from incorrect postings or attempts to post amounts that exceed the available budget.
  
  Solution:
  
  Review Budget Status: Check the budget status for the specified budget item to confirm that it has indeed been exhausted. You can do this using transaction codes like FMBB (Budgeting) or FMAVCR01 (Budget Availability Control).
  Adjust Budget: If the budget has been exhausted but additional spending is necessary, you may need to adjust the budget. This can be done by:
  
  Increasing the budget amount for the relevant budget item.
  Transferring funds from other budget items if permissible.
  
  
  Check for Errors: Review the postings made against the budget item to ensure that there are no errors or incorrect postings that may have led to the budget being exhausted prematurely.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team to ensure that any adjustments comply with organizational policies and procedures.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as:
  
  FMBB: Budgeting
  FMAVCR01: Budget Availability Control
  FMX1: Create Budget
  FMX2: Change Budget
  
  
  Budget Control Settings: Review the configuration settings for budget control in your SAP system to ensure they align with your organization's budgeting policies.
  Documentation: Refer to SAP documentation or help resources for detailed guidance on budget management and error handling.
  
  By following these steps, you should be able to address the GMAVC054 error and manage your budget effectively within SAP.