How To Fix GMAVC052 - Annual budget exceeded by &2 for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 052

• Message text: Annual budget exceeded by &2 for &1

What causes this issue?

The annual budget is exceeded by &V2& for the GM account assignment &V1&
. Availability control on incoming amounts raised this message for the
following combination of availability control ledger, fiscal year, and
control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '052'
INCLUDE GMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC052 - Annual budget exceeded by &2 for &1 ?

  The SAP error message GMAVC052 indicates that the annual budget has been exceeded for a specific commitment item or cost center. This message is part of the budget control functionality in SAP, which helps organizations manage their financial resources effectively.
  Cause:
  The error occurs when a transaction (such as a purchase order, commitment, or expense) attempts to exceed the allocated budget for a specific period (in this case, the annual budget). The message provides two placeholders:
  
  &1: This typically represents the commitment item or cost center.
  &2: This indicates the amount by which the budget has been exceeded.
  
  Solution:
  To resolve the GMAVC052 error, you can take the following steps:
  
  
  Review the Budget:
  
  Check the budget allocation for the relevant cost center or commitment item. Ensure that the budget is sufficient to cover the planned expenses.
  
  
  
  Adjust the Budget:
  
  If the budget is indeed insufficient, you may need to increase the budget allocation. This can be done through the budget adjustment process in SAP.
  
  
  
  Modify the Transaction:
  
  If increasing the budget is not an option, consider modifying the transaction to reduce the amount being committed or spent.
  
  
  
  Check for Errors:
  
  Ensure that there are no errors in the budget configuration or in the transaction itself that might be causing the budget to appear exceeded.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about how to proceed, consult with your finance or budgeting team for guidance on how to handle the situation.
  
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like FMBB (Budgeting) or FMAVCR01 (Display Budget Consumption) to review and manage budgets.
  Budget Control Settings: Review the settings in the Funds Management (FM) module to ensure that the budget control settings align with your organization's policies.
  Documentation: Refer to SAP documentation or your organization's internal guidelines for managing budgets and understanding budget control messages.
  
  By following these steps, you should be able to address the GMAVC052 error and ensure that your budget management processes are functioning correctly.