How To Fix GMAVC051 - Annual budget of &2 exhausted for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 051

• Message text: Annual budget of &2 exhausted for &1

What causes this issue?

The annual budget of the availability control ledger &V2& has been
consumed for the GM account assignment &V1&. Availability control on
incoming amounts raised this message for the following combination of
availability control ledger, fiscal year, and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '051'
INCLUDE GMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC051 - Annual budget of &2 exhausted for &1 ?

  The SAP error message GMAVC051 indicates that the annual budget for a specific budget period has been exhausted. This error typically occurs in the context of budget management within SAP's Public Sector Management (PSM) or Controlling (CO) modules, where budgetary controls are enforced.
  Cause:
  
  Exhausted Budget: The primary cause of this error is that the total expenditures or commitments for the specified budget year have reached or exceeded the allocated budget amount.
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect budget amounts or periods.
  Posting Errors: There could be erroneous postings that have not been accounted for in the budget, leading to an unexpected budget exhaustion.
  Multiple Budget Versions: If multiple budget versions are in use, the system may be referencing the wrong version.
  
  Solution:
  
  Review Budget Allocation: Check the budget allocation for the specified budget year and ensure that it is sufficient for the planned expenditures. If necessary, increase the budget.
  Adjust Commitments: Review any outstanding commitments or expenditures that may not have been accounted for and adjust them accordingly.
  Budget Revisions: If the budget needs to be revised, follow the appropriate procedures to create a budget revision or amendment.
  Check Budget Versions: Ensure that the correct budget version is being referenced in the transaction. If needed, switch to the correct version.
  Transaction Review: Review the transactions that led to the error to ensure that they are valid and correctly posted.
  Consult with Finance Team: If you are unsure about the budget status or how to proceed, consult with your finance or budgeting team for guidance.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like FMBB (Budgeting) or FMAVCR01 (Budget Availability Control) to review and manage budgets.
  Reports: Utilize reports such as S_ALR_87013558 (Budget Overview) to analyze budget consumption and identify where the budget is being exhausted.
  Configuration: Ensure that the budget control settings in the system are configured correctly to prevent future occurrences of this error.
  Documentation: Refer to SAP documentation or help resources for detailed steps on managing budgets and resolving budget-related errors.
  
  By following these steps, you should be able to identify the cause of the GMAVC051 error and take appropriate action to resolve it.