How To Fix GMAVC019 - Overall budget of &2 almost exhausted for several document items

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 019

• Message text: Overall budget of &2 almost exhausted for several document items

What causes this issue?

The current budget consumption is &V2& less than the overall budget for
several document items from item &V1& onward. Availability control on
outgoing amounts raised this message for the following combination of
availability control ledger and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '019'
INCLUDE GMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC019 - Overall budget of &2 almost exhausted for several document items ?

  The SAP error message GMAVC019 indicates that the overall budget for a particular budget structure (identified by the budget structure number &2) is nearly exhausted. This message typically arises in the context of budget management within SAP, particularly when using the Public Sector Management (PSM) or Controlling (CO) modules.
  Cause:
  
  Budget Limit Reached: The overall budget for the specified budget structure has been nearly consumed by the posted documents or commitments.
  Document Items: The error may be triggered by multiple document items that are attempting to post or commit funds that exceed the available budget.
  Budget Control Settings: The budget control settings may be configured to trigger warnings or errors when a certain percentage of the budget is consumed.
  
  Solution:
  
  Review Budget Consumption: Check the budget consumption for the specified budget structure. You can do this by navigating to the budget reports in SAP (e.g., transaction codes like S_ALR_87013558 for budget reports).
  Adjust Budget: If necessary, consider increasing the budget for the relevant budget structure if it is justified and permissible within your organization’s financial policies.
  Reallocate Funds: If there are other budget structures with available funds, consider reallocating funds to cover the shortfall.
  Check Document Items: Review the document items that are causing the error. Ensure that they are valid and necessary. If some items can be postponed or canceled, do so to free up budget space.
  Modify Budget Control Settings: If the budget control settings are too strict for your organization’s needs, consider adjusting them to allow for more flexibility (e.g., changing tolerance levels).
  Consult with Finance Team: Engage with your finance or budget management team to understand the implications of the budget status and to explore options for resolution.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as:
  
  FMBB: Budgeting (for budget adjustments)
  FMAVCR01: Display budget consumption
  S_ALR_87013558: Budget report
  
  
  Budget Control Types: Understand the different types of budget control (e.g., absolute, flexible) and how they impact your organization’s financial processes.
  SAP Notes: Check SAP Notes for any specific patches or updates related to budget management and error messages.
  Training and Documentation: Ensure that users involved in budget management are trained on the processes and understand how to manage budgets effectively within SAP.
  
  By following these steps, you should be able to address the GMAVC019 error and manage your budget effectively within SAP.