How To Fix GMAVC018 - Overall budget exceeded by &2 for several document items from item &1 on

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 018

• Message text: Overall budget exceeded by &2 for several document items from item &1 on

What causes this issue?

The overall budget is exceeded by &V2& for several document items from
item &V1& onward. Availability control on outgoing amounts raised this
message for the following combination of availability control ledger and
control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '018'
INCLUDE GMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC018 - Overall budget exceeded by &2 for several document items from item &1 on ?

  The SAP error message GMAVC018 indicates that the overall budget has been exceeded for a specific document item. This error typically arises in the context of budget management within SAP, particularly when using the Funds Management (FM) module or the Controlling (CO) module.
  Cause:
  
  Budget Exceedance: The primary cause of this error is that the total amount of the document items exceeds the available budget for the specified budgetary account or cost center.
  Incorrect Budgeting: The budget may not have been properly allocated or may have been reduced after the document was created.
  Document Items: The error message specifies that one or more items in the document are causing the budget exceedance, which means that the cumulative value of these items surpasses the allocated budget.
  Posting Period: The posting period may be closed, or the budget may not be available for the current period.
  
  Solution:
  
  Review Budget Allocation: Check the budget allocation for the relevant cost center or budgetary account. Ensure that there is sufficient budget available to cover the document items.
  Adjust Budget: If necessary, increase the budget allocation for the relevant account or cost center to accommodate the document items.
  Modify Document Items: If increasing the budget is not feasible, consider modifying the document items to reduce their total value so that it falls within the available budget.
  Check for Errors: Ensure that there are no errors in the budget configuration or in the document itself that could be causing the exceedance.
  Consult with Finance Team: If you are unsure about budget allocations or adjustments, consult with your finance or budgeting team for guidance.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like FMBB (Budgeting) or FMAVCR01 (Budget Availability Control) to check budget availability and make necessary adjustments.
  Configuration Settings: Review the configuration settings in the Funds Management module to ensure that budget control is set up correctly.
  Documentation: Refer to SAP documentation or help files for more detailed information on budget management and error handling in SAP.
  
  By addressing the budget exceedance and ensuring proper budget management practices, you can resolve the GMAVC018 error and prevent it from occurring in the future.