How To Fix GMAVC016 - Overall budget of &2 almost exhausted for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 016

• Message text: Overall budget of &2 almost exhausted for document item &1

What causes this issue?

The current budget consumption is &V2& less than the overall budget for
the document item &V1&. Availability control on outgoing amounts raised
this message for the following combination of availability control
ledger and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '016'
INCLUDE GMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC016 - Overall budget of &2 almost exhausted for document item &1 ?

  The SAP error message GMAVC016 indicates that the overall budget for a specific document item is nearly exhausted. This message is part of the budget control functionality in SAP, which is used to ensure that spending does not exceed the allocated budget.
  Cause:
  
  Budget Limit Reached: The overall budget for the specified document item has been nearly exhausted, meaning that the total expenditures have approached the budget limit set for that item.
  Incorrect Budget Allocation: The budget may not have been allocated correctly or may be insufficient for the planned expenditures.
  Multiple Document Items: If there are multiple document items consuming the same budget, the cumulative effect may lead to this warning.
  Configuration Issues: There may be issues with the configuration of budget control settings in the system.
  
  Solution:
  
  Review Budget Allocation: Check the budget allocation for the document item in question. Ensure that the budget is sufficient for the planned expenditures.
  Increase Budget: If necessary, increase the budget for the document item to accommodate the expected expenses.
  Adjust Document Items: If there are multiple document items consuming the same budget, consider adjusting them to ensure that they do not exceed the overall budget.
  Check Configuration: Review the configuration settings for budget control in SAP to ensure they are set up correctly.
  Consult with Finance Team: If you are unsure about budget allocations or adjustments, consult with your finance or budgeting team for guidance.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like FMBB (Budgeting) or FMAVC (Budget Control) to review and manage budgets.
  Reports: Use reports such as S_ALR_87013558 (Budget/Actual/Commitment) to analyze budget consumption.
  Documentation: Refer to SAP documentation or help files for detailed information on budget control and management.
  User Roles: Ensure that you have the necessary authorizations to view and modify budget allocations.
  
  By addressing the underlying causes and following the suggested solutions, you should be able to resolve the GMAVC016 error message effectively.