How To Fix GMAVC014 - Overall budget of &2 exhausted for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 014

• Message text: Overall budget of &2 exhausted for document item &1

What causes this issue?

The overall budget of the availability control ledger &V2& has been
consumed for the document item &V1&. Availability control on outgoing
amounts raised this message for the following combination of
availability control ledger and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '014'
INCLUDE GMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC014 - Overall budget of &2 exhausted for document item &1 ?

  The SAP error message GMAVC014 indicates that the overall budget for a specific document item has been exhausted. This error typically occurs in the context of budget management within SAP, particularly when using the Public Sector Management (PSM) or Controlling (CO) modules.
  Cause:
  
  Exhausted Budget: The primary cause of this error is that the total budget allocated for a specific cost center, internal order, or project has been fully utilized. This means that any further postings against this budget will be blocked.
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect amounts or periods.
  Budget Release: The budget may not have been released properly, or there may be restrictions on the budget that prevent further usage.
  Document Item: The specific document item referenced in the error message has exceeded its allocated budget.
  
  Solution:
  
  Review Budget Status: Check the budget status for the relevant cost center, internal order, or project. You can do this using transaction codes like S_ALR_87013558 (Budget/Actual/Commitment) or S_ALR_87013542 (Budget Overview).
  Adjust Budget: If necessary, increase the budget allocation for the relevant item. This can be done through the budget planning transactions (e.g., FMBB for budget adjustments).
  Check Budget Release: Ensure that the budget has been properly released. If it is in a "blocked" status, you may need to release it.
  Analyze Document Item: Review the specific document item mentioned in the error message to understand why it has exceeded the budget. This may involve checking previous postings and commitments.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or controlling team for guidance on budget management and adjustments.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as:
  
  FMBB: Change Budget
  FMAVCR01: Display Budget Consumption
  S_ALR_87013558: Budget/Actual/Commitment
  
  
  Budget Types: Understand the different types of budgets (e.g., annual budgets, project budgets) and how they are managed within your organization.
  SAP Notes: Check for any SAP Notes related to budget management and error messages for additional troubleshooting steps or updates.
  User Roles: Ensure that you have the necessary authorizations to view and modify budget information.
  
  By following these steps, you should be able to resolve the GMAVC014 error and manage your budget effectively within SAP.