How To Fix GMAVC013 - Overall budget of &2 almost exhausted for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 013

• Message text: Overall budget of &2 almost exhausted for &1

What causes this issue?

The current budget consumption is &V2& less than the overall budget for
the GM account assignment &V1&. Availability control on outgoing amounts
raised this message for the following combination of availability
control ledger and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '013'
INCLUDE GMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC013 - Overall budget of &2 almost exhausted for &1 ?

  The SAP error message GMAVC013 indicates that the overall budget for a specific budget structure (represented by &1) is nearly exhausted, with the remaining budget amount being represented by &2. This message is part of the budget control functionality in SAP, which is used to ensure that expenditures do not exceed the allocated budget.
  Cause:
  
  Budget Exhaustion: The primary cause of this error is that the budget for the specified cost center, internal order, or project is close to being fully utilized. This can happen due to high spending or insufficient budget allocation.
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect amounts or periods.
  Unplanned Expenses: Unexpected costs or expenses that were not accounted for in the original budget can lead to this situation.
  Multiple Commitments: If there are multiple commitments or obligations against the budget, it can quickly deplete the available funds.
  
  Solution:
  
  Review Budget Status: Check the budget status for the relevant cost center, internal order, or project. This can be done using transaction codes like S_ALR_87013558 (Budget/Actual/Commitment) or S_ALR_87013542 (Budget Overview).
  Adjust Budget: If necessary, consider increasing the budget allocation for the relevant area. This can be done through the budget transfer process or by creating a new budget.
  Analyze Expenditures: Review the expenditures to identify any unnecessary or excessive spending. This may involve discussions with relevant departments or stakeholders.
  Reassess Commitments: If there are commitments that can be reduced or canceled, consider doing so to free up budget space.
  Implement Controls: To prevent future occurrences, consider implementing tighter budget controls or monitoring processes.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as:
  
  CJ30: Maintain Project Budget
  FMBB: Budget Transfer
  FMAVCR01: Budget Availability Control
  
  
  Budget Types: Understand the different types of budgets (e.g., annual, multi-year) and how they are managed within SAP.
  Reporting: Utilize SAP reporting tools to generate reports on budget utilization and forecasts to better manage future budgets.
  User Roles: Ensure that users have the appropriate roles and authorizations to view and manage budgets effectively.
  
  By addressing the underlying causes and implementing appropriate solutions, you can resolve the GMAVC013 error and improve budget management within your SAP system.