How To Fix GMAVC011 - Overall budget of &2 exhausted for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 011

• Message text: Overall budget of &2 exhausted for &1

What causes this issue?

The overall budget of the availability control ledger &V2& has been
consumed for the GM account assignment &V1&. Availability control on
outgoing amounts raised this message for the following combination of
availability control ledger and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '011'
INCLUDE GMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC011 - Overall budget of &2 exhausted for &1 ?

  The SAP error message GMAVC011 indicates that the overall budget for a specific budget structure (represented by &1) has been exhausted for a particular budget period (represented by &2). This error typically occurs in the context of budget management within SAP's Public Sector Management (PSM) or Controlling (CO) modules, where budgetary controls are enforced.
  Cause:
  
  Exhausted Budget: The primary cause of this error is that the total expenditures or commitments against a budget have reached or exceeded the allocated budget amount.
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect amounts or budget periods.
  Posting Errors: Transactions that are being posted may not have been accounted for correctly, leading to an unexpected budget exhaustion.
  Budget Release: The budget may not have been released properly, or there may be restrictions on the budget that prevent further spending.
  
  Solution:
  
  Review Budget Status: Check the budget status for the relevant budget structure to confirm whether the budget has indeed been exhausted. This can be done using transaction codes like S_ALR_87013558 (Budget Overview) or S_ALR_87013559 (Budget/Actual/Commitment).
  Adjust Budget: If the budget is exhausted but additional spending is necessary, consider increasing the budget allocation. This can be done through the budget adjustment process in SAP.
  Check Commitments: Review any outstanding commitments or obligations that may not have been accounted for. Ensure that all transactions are correctly posted and that there are no discrepancies.
  Release Budget: If the budget has not been released, ensure that the necessary approvals are obtained and that the budget is released for use.
  Consult with Finance Team: If you are unsure about the budget management process or need assistance, consult with your finance or controlling team for guidance on how to proceed.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as:
  
  FMBB: Budgeting - Change
  FMAVCR01: Display Budget Availability
  FMAVCR02: Display Budget Availability (Commitments)
  
  
  Budget Types: Understand the different types of budgets (e.g., annual, multi-year) and how they are structured in your organization.
  SAP Notes: Check SAP Notes for any known issues or updates related to budget management and error messages.
  Training: Consider training sessions or documentation on budget management in SAP to better understand how to manage budgets effectively.
  
  By following these steps, you should be able to address the GMAVC011 error and ensure proper budget management within your SAP system.