How To Fix GMAVC012 - Overall budget exceeded by &2 for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 012

• Message text: Overall budget exceeded by &2 for &1

What causes this issue?

The overall budget is exceeded by &V2& for the GM account assignment
&V1&. Availability control on outgoing amounts raised this message for
the following combination of availability control ledger and control
object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '012'
INCLUDE GMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC012 - Overall budget exceeded by &2 for &1 ?

  The SAP error message GMAVC012 indicates that the overall budget has been exceeded for a specific commitment or expense. This message is part of the SAP Controlling (CO) module, specifically related to budget management and availability control (AVC). 
  Cause:
  The error occurs when a transaction attempts to post an expense or commitment that exceeds the available budget for a particular cost center, internal order, or project. The message typically includes two placeholders:
  
  &1: This represents the object (e.g., cost center, internal order) for which the budget is being exceeded.
  &2: This indicates the amount by which the budget has been exceeded.
  
  Solution:
  To resolve the GMAVC012 error, you can take the following steps:
  
  
  Check Budget Availability:
  
  Review the budget assigned to the relevant cost center, internal order, or project. Ensure that there is sufficient budget available for the transaction you are trying to post.
  
  
  
  Adjust the Budget:
  
  If the budget is indeed insufficient, you may need to increase the budget allocation. This can be done through the budget transfer or budget adjustment process in SAP.
  
  
  
  Review Commitments:
  
  Check for any existing commitments that may not have been accounted for. Sometimes, commitments can consume budget even before actual expenses are posted.
  
  
  
  Analyze the Transaction:
  
  Ensure that the transaction you are trying to post is correct and necessary. If it is not, consider adjusting or canceling it.
  
  
  
  Consult with Budget Owner:
  
  If you are not the budget owner, consult with the person responsible for the budget to discuss the situation and possible adjustments.
  
  
  
  Use Transaction Codes:
  
  Use transaction codes like S_ALR_87013558 (Budget/Actual/Commitment) or S_ALR_87013559 (Budget Overview) to analyze budget consumption and commitments.
  
  
  
  Related Information:
  
  Availability Control (AVC): This is a feature in SAP that helps organizations manage their budgets effectively by preventing overspending.
  Budgeting Process: Understanding the budgeting process in your organization can help in managing budgets more effectively and avoiding such errors.
  SAP Notes: Check SAP Notes for any specific patches or updates related to budget management and availability control that may address known issues.
  
  By following these steps, you should be able to identify the cause of the GMAVC012 error and take appropriate action to resolve it.