How To Fix GMAVC015 - Overall budget exceeded by &2 for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 015

• Message text: Overall budget exceeded by &2 for document item &1

What causes this issue?

The overall budget is exceeded by &V2& for the document item &V1&.
Availability control on outgoing amounts raised this message for the
following combination of availability control ledger and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '015'
INCLUDE GMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC015 - Overall budget exceeded by &2 for document item &1 ?

  The SAP error message GMAVC015 indicates that the overall budget has been exceeded for a specific document item. This message is part of the budget control functionality in SAP, which is used to ensure that expenditures do not exceed the allocated budget.
  Cause:
  The error occurs when an attempt is made to post a transaction (such as an invoice, purchase order, or journal entry) that would cause the total expenditures for a particular budget item to exceed the approved budget. The message provides two key pieces of information:
  
  &1: The document item that is causing the issue.
  &2: The amount by which the budget has been exceeded.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review the Budget: Check the budget allocation for the relevant cost center, internal order, or project. Ensure that the budget is sufficient for the planned expenditures.
  
  
  Adjust the Budget: If the budget is indeed insufficient, you may need to increase the budget allocation. This can typically be done through a budget transfer or a budget amendment process, depending on your organization's policies.
  
  
  Modify the Document: If the budget cannot be increased, consider modifying the document item to reduce the amount being posted. This could involve changing the quantity, price, or other relevant details.
  
  
  Check for Errors: Ensure that there are no errors in the document that could be causing an incorrect budget check. This includes verifying that the correct cost center or internal order is being used.
  
  
  Consult with Finance: If you are unsure about how to proceed, consult with your finance or budgeting department for guidance on how to handle the budget constraints.
  
  
  Related Information:
  
  Budget Control Configuration: The budget control settings can be configured in the SAP system. This includes defining budget types, budget periods, and tolerance limits for budget overruns.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  KSB1: Display actual line items for cost centers.
  S_ALR_87013611: Budget/Actual/Commitment report.
  FMBB: Budgeting for Funds Management.
  
  
  Documentation: Review SAP documentation or help files related to budget management and control to understand the underlying processes and configurations.
  
  By following these steps, you should be able to address the GMAVC015 error and ensure compliance with your organization's budgeting policies.