How To Fix GMAVC017 - Overall budget of &2 exhausted for several document items from item &1 on

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 017

• Message text: Overall budget of &2 exhausted for several document items from item &1 on

What causes this issue?

The overall budget of the availability control ledger &V2& has been
consumed for several document items from item &V1& onward. Availability
control on outgoing amounts raised this message for the following
combination of availability control ledger and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '017'
INCLUDE GMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC017 - Overall budget of &2 exhausted for several document items from item &1 on ?

  The SAP error message GMAVC017 indicates that the overall budget for a specific budget structure has been exhausted for the specified document items. This typically occurs in the context of budget management within SAP, particularly in the Public Sector or Controlling modules where budgetary controls are enforced.
  Cause:
  
  Exhausted Budget: The primary cause of this error is that the total budget allocated for a particular cost center, internal order, or project has been fully utilized. This means that the sum of all commitments and actual expenditures has reached or exceeded the budget limit.
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect amounts or budget periods.
  Document Items: The error message specifies that the issue arises from certain document items, which means that specific line items in a transaction are attempting to exceed the available budget.
  
  Solution:
  
  Review Budget Status: Check the budget status for the relevant cost center, internal order, or project. You can do this using transaction codes like S_ALR_87013558 (for budget reports) or FMAVCR01 (for budget consumption).
  Adjust Budget: If the budget is indeed exhausted, you may need to adjust the budget by increasing the budget amount or reallocating funds from other budget lines. This can be done through transaction codes like FMBB (for budget adjustments).
  Check Document Items: Review the specific document items mentioned in the error message to understand why they are causing the budget to be exceeded. Ensure that the amounts are correct and that they align with the budgetary constraints.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or controlling team to ensure that any adjustments made are in line with organizational policies.
  Use Budgeting Tools: Utilize SAP's budgeting tools and reports to monitor budget consumption and avoid future issues.
  
  Related Information:
  
  Budget Control System (BCS): This is a key component in SAP for managing budgets, especially in public sector environments.
  Commitment Management: Understand how commitments are tracked in SAP, as they can impact budget availability.
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as FMBB (Budgeting), FMAVCR01 (Budget Consumption), and S_ALR_87013558 (Budget Reports).
  User Authorizations: Ensure that you have the necessary authorizations to view and modify budget data.
  
  By following these steps, you should be able to resolve the GMAVC017 error and manage your budget effectively within SAP.