How To Fix GMAVC053 - Annual budget of &2 almost exhausted for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 053

• Message text: Annual budget of &2 almost exhausted for &1

What causes this issue?

The current budget consumption is &V2& less than the annual budget for
the GM account assignment &V1&. Availability control on incoming amounts
raised this message for the following combination of availability
control ledger, fiscal year, and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '053'
INCLUDE GMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC053 - Annual budget of &2 almost exhausted for &1 ?

  The SAP error message GMAVC053 indicates that the annual budget for a specific budgetary item (represented by &1) is almost exhausted, with the remaining budget amount being represented by &2. This message is part of the budget control functionality in SAP, which helps organizations manage their financial resources effectively.
  Cause:
  
  Budget Consumption: The error typically arises when the budget for a particular cost center, internal order, or project is nearing its limit. This can happen due to high spending or insufficient budget allocation.
  Budget Configuration: The budget may not have been set up correctly, or the budgetary controls may not be aligned with the actual spending patterns.
  Incorrect Posting: There may be postings that are incorrectly charged to the budget, leading to an unexpected depletion of the budget.
  
  Solution:
  
  Review Budget Status: Check the budget status for the relevant cost center, internal order, or project. This can be done using transaction codes like S_ALR_87013558 (Budget/Actual/Commitment) or S_ALR_87013611 (Budget Overview).
  Adjust Budget: If the budget is indeed exhausted or nearly exhausted, consider increasing the budget allocation for the relevant period. This can be done through the budget adjustment process in SAP.
  Analyze Spending: Review the spending patterns to identify any unusual or unnecessary expenditures. This may involve analyzing purchase orders, invoices, and other financial documents.
  Implement Controls: If the budget is consistently being exhausted, consider implementing tighter budget controls or revising the budget planning process to better align with actual spending.
  Consult with Finance Team: Engage with the finance or controlling team to understand the implications of the budget status and to explore options for reallocation or additional funding.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as FMBB (Budgeting), FMAVCR01 (Budget Availability Control), and FMX1 (Create Budget).
  Budget Types: Understand the different types of budgets (e.g., annual, quarterly) and how they are set up in your SAP system.
  Reporting: Utilize SAP reporting tools to generate reports on budget consumption and forecasts to better manage future budgets.
  Training: Consider training for users involved in budget management to ensure they understand how to monitor and control budgets effectively.
  
  By addressing the underlying causes and implementing appropriate solutions, organizations can effectively manage their budgets and avoid running into issues like the GMAVC053 error.