How To Fix GMAVC065 - Overall budget exceeded by &2 for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 065

• Message text: Overall budget exceeded by &2 for document item &1

What causes this issue?

The overall budget is exceeded by &V2& for the document item &V1&.
Availability control on incoming amounts raised this message for the
following combination of availability control ledger and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '065'
INCLUDE GMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC065 - Overall budget exceeded by &2 for document item &1 ?

  The SAP error message GMAVC065 indicates that the overall budget has been exceeded for a specific document item. This message is part of the budget control functionality in SAP, which is used to ensure that expenditures do not exceed the allocated budget.
  Cause:
  The error occurs when an attempt is made to post a transaction (such as an invoice or a journal entry) that would cause the total expenditures for a budget item to exceed the approved budget limit. The message provides two key pieces of information:
  
  &1: The document item that is causing the issue.
  &2: The amount by which the budget is exceeded.
  
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Review the Budget: Check the budget allocation for the relevant cost center, internal order, or project. Ensure that the budget is sufficient for the planned expenditures.
  
  
  Adjust the Budget: If the budget is indeed insufficient, you may need to increase the budget allocation. This can typically be done through a budget transfer or a budget supplement process, depending on your organization's policies.
  
  
  Modify the Document: If the transaction is not critical, consider modifying the document to reduce the amount being posted, ensuring it stays within the budget limits.
  
  
  Check for Errors: Ensure that there are no errors in the budget configuration or in the document itself that might be causing the budget control to trigger incorrectly.
  
  
  Consult with Finance: If you are unsure about how to proceed, consult with your finance or budgeting department for guidance on how to handle the situation.
  
  
  Related Information:
  
  Budget Control Configuration: Familiarize yourself with the budget control settings in SAP, which can be found in the configuration settings under the Public Sector Management (PSM) or Controlling (CO) modules.
  Transaction Codes: You may need to use transaction codes such as FMBB (Budgeting) or KSB1 (Cost Centers: Actual Line Items) to review budget and expenditure details.
  Documentation: Refer to SAP documentation or your organization's internal guidelines for budget management to understand the processes and policies in place.
  
  By following these steps, you should be able to address the GMAVC065 error and ensure compliance with your organization's budgeting policies.