How To Fix GMAVC008 - Annual budget exceeded by &2 for several document items from item &1 on

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 008

• Message text: Annual budget exceeded by &2 for several document items from item &1 on

What causes this issue?

The annual budget is exceeded by &V2& for several document items from
item &V1& onward. Availability control on outgoing amounts raised this
message for the following combination of availability control ledger,
fiscal year, and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '008'
INCLUDE GMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC008 - Annual budget exceeded by &2 for several document items from item &1 on ?

  The SAP error message GMAVC008 indicates that the annual budget has been exceeded for a specific document item. This error typically arises in the context of budgetary control within the SAP system, particularly when using the Public Sector Management (PSM) or Controlling (CO) modules.
  Cause:
  The error occurs when the total amount of the document items exceeds the allocated budget for the specified fiscal year. This can happen due to various reasons, such as:
  
  Budget Overcommitment: The total commitments or expenditures for the year have surpassed the budgeted amount.
  Incorrect Budget Settings: The budget may not have been properly set up or released for the relevant cost center or internal order.
  Document Items: The specific document items being processed may have amounts that, when summed, exceed the available budget.
  Changes in Budget: If the budget was reduced after the document items were created, it could lead to this error.
  
  Solution:
  To resolve the GMAVC008 error, you can take the following steps:
  
  
  Check Budget Availability:
  
  Use transaction codes like FMAVCR01 or FMAVCR02 to check the budget availability for the relevant cost center, internal order, or project.
  Ensure that the budget is sufficient to cover the document items being processed.
  
  
  
  Adjust the Budget:
  
  If the budget is indeed insufficient, consider increasing the budget allocation for the relevant cost center or internal order.
  This can be done through the budget adjustment process in the SAP system.
  
  
  
  Review Document Items:
  
  Review the document items that are causing the error. Ensure that they are correctly entered and that their amounts are accurate.
  If necessary, modify or delete any document items that are not needed or that exceed the budget.
  
  
  
  Release Budget:
  
  If the budget has been set but not released, ensure that it is properly released for use.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about budget adjustments or the implications of changing budget figures, consult with your finance or controlling team for guidance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMBB (Budgeting), FMAVCR01 (Budget Availability Control), and FMF1 (Budget Transfer).
  Budget Control Settings: Review the configuration settings for budget control in the SAP system to ensure they align with your organization's financial policies.
  Documentation: Refer to SAP documentation or your organization's internal guidelines for managing budgets and understanding budgetary control processes.
  
  By following these steps, you should be able to identify the cause of the GMAVC008 error and implement a solution to resolve it.