How To Fix GMAVC007 - Annual budget of &2 exhausted for several document items from item &1 on

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 007

• Message text: Annual budget of &2 exhausted for several document items from item &1 on

What causes this issue?

The annual budget of the availability control ledger &V2& has been
consumed for several document items from item &V1& onward. Availability
control on outgoing amounts raised this message for the following
combination of availability control ledger, fiscal year, and control
object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '007'
INCLUDE GMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC007 - Annual budget of &2 exhausted for several document items from item &1 on ?

  The SAP error message GMAVC007 indicates that the annual budget for a specific budget period has been exhausted for the specified document items. This error typically occurs in the context of budget control within the SAP system, particularly when using the Public Sector Management (PSM) or Controlling (CO) modules.
  Cause:
  
  Exhausted Budget: The primary cause of this error is that the total amount of budget allocated for the specified fiscal year (annual budget) has been fully utilized or exceeded.
  Incorrect Budgeting: There may be a miscalculation or misallocation of the budget, leading to the exhaustion of funds before all necessary transactions are processed.
  Document Items: The error message specifies that certain document items are attempting to post amounts that exceed the available budget.
  
  Solution:
  
  Review Budget Availability: Check the budget availability for the specified budget period. You can do this by navigating to the budget management transaction (e.g., FMAVCR01) to see the current budget status.
  Adjust Budget: If the budget is indeed exhausted, consider adjusting the budget by increasing the budget allocation for the relevant cost center or fund. This can be done through the budget adjustment transactions (e.g., FMBB).
  Reallocate Funds: If possible, reallocate funds from other budget lines that may have surplus amounts to cover the shortfall.
  Check Document Items: Review the specific document items mentioned in the error message to ensure they are valid and necessary. If any items are not needed, consider removing or adjusting them.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team to ensure compliance with financial policies and procedures.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMAVCR01: Display Budget Availability
  FMBB: Budget Transfer
  FMX1: Create Budget
  
  
  Budget Control Settings: Review the configuration settings for budget control in the SAP system to ensure they align with your organization's financial management policies.
  Documentation: Refer to SAP documentation or help resources for detailed guidance on budget management and error resolution.
  
  By following these steps, you should be able to address the GMAVC007 error and ensure that your budget management processes are functioning correctly.