How To Fix GMAVC006 - Annual budget of &2 almost exhausted for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 006

• Message text: Annual budget of &2 almost exhausted for document item &1

What causes this issue?

The current budget consumption is &V2& less than the annual budget for
the document item &V1&. Availability control on outgoing amounts raised
this message for the following combination of availability control
ledger, fiscal year, and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '006'
INCLUDE GMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC006 - Annual budget of &2 almost exhausted for document item &1 ?

  The SAP error message GMAVC006 indicates that the annual budget for a specific budget item is nearly exhausted. This message is part of the budget control functionality in SAP, which helps organizations manage their financial resources effectively.
  Cause:
  The error occurs when a budget item has been utilized to a point where it is close to being fully consumed. This can happen due to various reasons, such as:
  
  High Spending: The actual expenditures against the budget have been high, leading to a depletion of the available budget.
  Budget Allocation: The budget allocated for the fiscal year may have been insufficient for the planned activities.
  Incorrect Budgeting: There may have been errors in the budget planning process, leading to an underestimation of required funds.
  Multiple Documents: If multiple documents are being processed simultaneously, they may collectively consume the budget faster than anticipated.
  
  Solution:
  To resolve the GMAVC006 error, consider the following steps:
  
  
  Review Budget Status: Check the current status of the budget for the specific budget item. You can do this using transaction codes like S_ALR_87013611 (Budget/Actual/Commitment) or FMAVCR01 (Budget Consumption Report).
  
  
  Adjust Budget: If the budget is indeed exhausted or nearly exhausted, you may need to adjust the budget. This can be done by:
  
  Increasing the budget allocation for the relevant budget item.
  Transferring funds from other budget items if permissible.
  
  
  
  Analyze Expenditures: Review the expenditures to understand where the budget is being consumed. This may involve checking the documents that have been posted against the budget.
  
  
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team to ensure that any adjustments made are in line with organizational policies.
  
  
  Use of Commitments: Ensure that commitments are being tracked properly, as they can affect the available budget. If there are commitments that are no longer needed, they can be reversed.
  
  
  Monitor Future Spending: Implement better monitoring of budget utilization to prevent similar issues in the future. This may involve setting up alerts or regular reviews of budget consumption.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as:
  
  FMBB: Budgeting (for budget adjustments)
  FMAVCR01: Budget Consumption Report
  S_ALR_87013611: Budget/Actual/Commitment Report
  
  
  
  Budget Control Settings: Review the configuration settings for budget control in your SAP system to ensure they align with your organization's financial management practices.
  
  
  Documentation: Refer to SAP documentation or help resources for detailed guidance on budget management and error handling.
  
  
  By following these steps, you should be able to address the GMAVC006 error and manage your budget more effectively.