How To Fix GMAVC005 - Annual budget exceeded by &2 for document item &1

GMAVC005 - Overview

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 005

• Message text: Annual budget exceeded by &2 for document item &1

What causes this issue?

The annual budget is exceeded by &V2& for the document item &V1&.
Availability control on outgoing amounts raised this message for the
following combination of availability control ledger, fiscal year, and
control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '005'
INCLUDE GMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC005 - Annual budget exceeded by &2 for document item &1 ?

  The SAP error message GMAVC005 indicates that the annual budget has been exceeded for a specific document item. This message is part of the budget control functionality in SAP, which is used to ensure that expenditures do not exceed the allocated budget for a given period.
  
  Cause:
  The error occurs when a transaction attempts to post an expense or commitment that would cause the total expenditures for the fiscal year to exceed the approved budget for that particular budget item. The message provides two key pieces of information:
  
  &1: This represents the document item (e.g., cost center, internal order, etc.) that is being referenced.
  &2: This indicates the amount by which the budget has been exceeded.
  
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review the Budget: Check the budget assigned to the relevant cost center, internal order, or other budgetary item. Ensure that the budget is sufficient to cover the planned expenditures.
  
  
  Adjust the