How To Fix GMAVC003 - Annual budget of &2 almost exhausted for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 003

• Message text: Annual budget of &2 almost exhausted for &1

What causes this issue?

The current budget consumption is &V2& less than the annual budget for
the GM account assignment &V1&. Availability control on outgoing amounts
raised this message for the following combination of availability
control ledger, fiscal year, and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '003'
INCLUDE GMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC003 - Annual budget of &2 almost exhausted for &1 ?

  The SAP error message GMAVC003 indicates that the annual budget for a specific budgetary account (represented by &1) is almost exhausted, with the remaining budget amount being represented by &2. This message is part of the budget control functionality in SAP, which helps organizations manage their financial resources effectively.
  Cause:
  
  Budget Consumption: The error typically arises when the budget for a particular fiscal year is nearing its limit. This can happen due to high spending or insufficient budget allocation.
  Incorrect Budgeting: The budget may not have been set correctly, or there may have been changes in spending patterns that were not accounted for in the budget.
  Multiple Transactions: If multiple transactions are being processed simultaneously, it can lead to rapid consumption of the budget.
  Configuration Issues: There may be issues with the configuration of the budget control settings in SAP.
  
  Solution:
  
  Review Budget Allocation: Check the budget allocation for the relevant account and ensure that it is sufficient for the expected expenditures. If necessary, increase the budget.
  Monitor Expenditures: Regularly monitor expenditures against the budget to identify trends and adjust the budget as needed.
  Adjust Budget Control Settings: If the budget control settings are too strict, consider adjusting them to allow for more flexibility in spending.
  Reallocate Funds: If possible, reallocate funds from other budget lines that are underutilized to cover the shortfall.
  Consult with Finance Team: Work with the finance team to understand the reasons for the budget exhaustion and to develop a plan for future budgeting.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like S_ALR_87013558 (Budget/Actual/Commitment) to analyze budget consumption.
  Reports: Utilize SAP reports to track budget consumption and forecast future spending.
  Budgeting Process: Familiarize yourself with the budgeting process in your organization, including how budgets are created, approved, and monitored.
  SAP Notes: Check SAP Notes for any known issues or updates related to budget control and error messages.
  
  By addressing the underlying causes and implementing the suggested solutions, you can effectively manage the budget and prevent the GMAVC003 error from occurring in the future.