How To Fix GMAVC002 - Annual budget exceeded by &2 for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 002

• Message text: Annual budget exceeded by &2 for &1

What causes this issue?

The annual budget is exceeded by &V2& for the GM account assignment &V1&
. Availability control on outgoing amounts raised this message for the
following combination of availability control ledger, fiscal year, and
control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '002'
INCLUDE GMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC002 - Annual budget exceeded by &2 for &1 ?

  The SAP error message GMAVC002 indicates that the annual budget has been exceeded for a specific commitment or expense. This message is part of the budget control functionality in SAP, which is used to ensure that spending does not exceed the allocated budget for a given period, typically an annual budget.
  Cause:
  The error occurs when a transaction (such as a purchase order, commitment, or expense) attempts to exceed the budget that has been set for a particular cost center, internal order, or other budgetary object. The message specifies the amount by which the budget has been exceeded and identifies the budget object (e.g., cost center or internal order) involved.
  Solution:
  To resolve the GMAVC002 error, you can consider the following steps:
  
  
  Review the Budget: Check the budget allocation for the relevant cost center or internal order. Ensure that the budget is sufficient to cover the planned expenses.
  
  
  Adjust the Budget: If the budget is indeed insufficient, you may need to increase the budget allocation. This can typically be done through a budget transfer or a budget adjustment process, depending on your organization's policies.
  
  
  Modify the Transaction: If increasing the budget is not an option, consider modifying the transaction to reduce the amount being committed or spent. This could involve reducing the quantity of items being ordered or finding alternative solutions to meet the budget constraints.
  
  
  Check for Errors: Ensure that there are no errors in the budget setup or in the transaction itself. Sometimes, incorrect data entry or configuration issues can lead to budget overruns.
  
  
  Consult with Finance: If you are unsure about how to proceed, consult with your finance or budgeting department. They can provide guidance on budget management and help you understand the implications of exceeding the budget.
  
  
  Related Information:
  
  Budget Control Configuration: Familiarize yourself with the budget control settings in SAP, including how budgets are defined, monitored, and adjusted.
  Transaction Codes: You may need to use specific transaction codes to view budget reports or make adjustments. Common transaction codes include:
  
  S_ALR_87013611: Budget/Actual/Commitment Report
  FMBB: Budget Transfer
  FMAVCR01: Display Budget Consumption
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to budget control and error messages.
  
  By following these steps, you should be able to address the GMAVC002 error and ensure compliance with your organization's budgeting policies.