How To Fix GMAVC001 - Annual budget of &2 exhausted for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 001

• Message text: Annual budget of &2 exhausted for &1

What causes this issue?

The annual budget of the availability control ledger &V2& has been
consumed for the GM account assignment &V1&. Availability control on
outgoing amounts raised this message for the following combination of
availability control ledger, fiscal year, and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '001'
INCLUDE GMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC001 - Annual budget of &2 exhausted for &1 ?

  The SAP error message GMAVC001 indicates that the annual budget for a specific cost center, internal order, or other budgetary object has been exhausted. This means that the system has detected that the total commitments and actual expenditures have reached or exceeded the allocated budget for the specified period (usually the fiscal year).
  Cause:
  
  Budget Exhaustion: The primary cause of this error is that the total spending (actuals and commitments) for the specified budget object has reached the limit set in the budget.
  Incorrect Budgeting: The budget may not have been set correctly, or it may not have been updated to reflect changes in spending needs.
  Timing Issues: Sometimes, the error can occur if there are pending transactions that have not yet been posted, which could push the total over the budget limit once they are processed.
  Configuration Issues: There may be issues with the configuration of budget control settings in the system.
  
  Solution:
  
  Review Budget Status: Check the budget status for the specified cost center or internal order. You can do this using transaction codes like S_ALR_87013558 (Budget/Actual/Commitment Report) or FMAVCR01 (Budget Availability Control).
  Adjust Budget: If the budget is indeed exhausted, you may need to increase the budget allocation for the relevant period. This can be done through the budget adjustment process in SAP.
  Check for Pending Transactions: Ensure that there are no pending transactions that could affect the budget. If there are, you may need to wait for those to be processed or adjust them accordingly.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or controlling team to understand the implications of adjusting the budget and to ensure compliance with financial policies.
  Configuration Review: If the issue persists, it may be necessary to review the configuration settings for budget control in the system to ensure they are set up correctly.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMBB (Budgeting), FMAVCR01 (Availability Control), and S_ALR_87013558 (Budget/Actual/Commitment Report).
  Budgeting Process: Understand the budgeting process within your organization, including how budgets are created, approved, and monitored.
  SAP Notes: Check SAP Notes for any known issues or updates related to budget control and error messages. This can provide additional insights or solutions specific to your version of SAP.
  
  By following these steps, you should be able to address the GMAVC001 error and ensure that your budget management processes are functioning correctly.