How To Fix GMAVC004 - Annual budget of &2 exhausted for document item &1

GMAVC004 - Overview

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 004

• Message text: Annual budget of &2 exhausted for document item &1

What causes this issue?

The annual budget of the availability control ledger &V2& has been
consumed for the document item &V1&. Availability control on outgoing
amounts raised this message for the following combination of
availability control ledger, fiscal year, and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '004'
INCLUDE GMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

GMAVC004 - Details

• The SAP error message GMAVC004 indicates that the annual budget for a specific budget item has been exhausted. This error typically occurs in the context of budget management within the SAP system, particularly when working with the Public Sector Management (PSM) or Controlling (CO) modules.
  
  Cause:
  The error message GMAVC004 is triggered when:
  
  A transaction attempts to post an expense or commitment that exceeds the available budget for the specified budget item.
  The budget for the fiscal year has already been fully allocated or spent, and no further expenditures can be processed against that budget item.
  
  
  Solution:
  To resolve the GMAVC004 error, you can take the following steps:
  
  
  Check Budget Availability:
  
  Review the budget for the relevant budget item (identified by &2 in the error message) to confirm whether it has indeed been exhausted.
  Use transaction codes like S_ALR_87013558 (Budget Availability) or FMAVCR01 (Budget Control System) to check the budget status.
  
  
  
  Adjust the Budget:
  
  If the budget is exhausted, consider increasing