How To Fix GI562 - The document type uses external number assignment (see long text)

SAP Error Message - Details

• Message type: E = Error

• Message class: GI - FI-SL update

• Message number: 562

• Message text: The document type uses external number assignment (see long text)

What causes this issue?

You have chosen a document type with external number assignment and
want to reverse several documents, but it is not possible to do this.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter a document type with internal number assignment. If you want
you want to use your own number assignment, enter ONE document only to
be reversed.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GI562 - The document type uses external number assignment (see long text) ?

  The SAP error message GI562 indicates that there is an issue with the document type you are trying to use, specifically that it is set up for external number assignment. This means that the system expects you to provide a document number manually, rather than generating one automatically.
  Cause:
  The error occurs when:
  
  You are trying to post a document (like a goods movement or invoice) using a document type that is configured for external number assignment.
  The system is expecting a document number to be entered manually, but it is either missing or incorrectly formatted.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Document Type Configuration:
  
  Go to the configuration settings for the document type in question (e.g., via transaction code OBA7 for document types).
  Verify that the document type is indeed set for external number assignment.
  
  
  
  Enter a Document Number:
  
  When posting the document, ensure that you manually enter a valid document number that adheres to the number range defined for that document type.
  
  
  
  Change Document Type Settings (if applicable):
  
  If you want to change the document type to allow for internal number assignment, you can do this in the configuration settings. However, be cautious with this change as it may affect other processes.
  
  
  
  Check Number Ranges:
  
  Ensure that the number range assigned to the document type is correctly defined and that there are available numbers in that range.
  
  
  
  Consult Documentation:
  
  Review the long text of the error message for additional context or specific instructions related to your SAP system version.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  OBA7: To configure document types.
  OBN1: To manage number ranges.
  
  
  
  SAP Notes:
  
  Check SAP Notes for any known issues or updates related to this error message.
  
  
  
  User Authorization:
  
  Ensure that you have the necessary authorizations to post documents with the specified document type.
  
  
  
  Testing:
  
  After making changes, perform a test posting to ensure that the issue is resolved.
  
  
  
  By following these steps, you should be able to address the GI562 error and successfully post your document in SAP.