How To Fix GG809 - Maintain the field usage for the receiver

SAP Error Message - Details

• Message type: E = Error

• Message class: GG - Messages for FI-SL customizing

• Message number: 809

• Message text: Maintain the field usage for the receiver

What causes this issue?

a) You have established at receiver level that you can or must make an
entry in the field currently being processed. You must therefore now
define where you can make this entry (either as a single value, within
an interval or within a set).
b) You have established at receiver level that you cannot make an entry
in the field currently being processed. Yet, you have also established
that you can enter the field as a single value or within an interval or
within a set. This definition is incorrect.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please observe the above requirements.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GG809 - Maintain the field usage for the receiver ?

  The SAP error message GG809, which states "Maintain the field usage for the receiver," typically occurs in the context of SAP's General Ledger (G/L) accounting or during the configuration of the Financial Accounting (FI) module. This error indicates that there is a missing or incorrect configuration related to the field usage for a specific receiver (such as a cost center, internal order, or profit center) in the system.
  Cause:
  
  Field Usage Not Defined: The field usage for the specified receiver has not been maintained in the system. This can happen if the configuration settings for the receiver are incomplete or if the necessary fields have not been defined.
  Incorrect Configuration: The configuration for the field usage may be incorrect or inconsistent with the requirements of the business process.
  Missing Authorizations: Sometimes, the user may not have the necessary authorizations to view or maintain the field usage settings.
  
  Solution:
  
  
  Maintain Field Usage:
  
  Go to the relevant configuration transaction in SAP (usually in SPRO).
  Navigate to the section for Financial Accounting (FI) and then to the area related to G/L accounts or the specific receiver type (e.g., cost centers, internal orders).
  Ensure that the field usage for the receiver is properly defined. This may involve specifying which fields are mandatory, optional, or not used.
  
  
  
  Check Configuration Settings:
  
  Review the configuration settings for the specific receiver to ensure that all required fields are correctly set up.
  Make sure that the field status groups are assigned correctly to the G/L accounts or other relevant master data.
  
  
  
  Authorization Check:
  
  Verify that the user encountering the error has the necessary authorizations to maintain the field usage settings. If not, contact your SAP security administrator to obtain the required permissions.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test transaction to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like OBC4 (for field status groups) or OKEQ (for maintaining field usage) to access the relevant configuration settings.
  Documentation: Refer to SAP Help documentation or guides specific to your version of SAP for detailed steps on maintaining field usage.
  Support: If the issue persists after following the above steps, consider reaching out to SAP support or consulting with an SAP FI consultant for further assistance.
  
  By addressing the configuration and ensuring that the field usage is properly maintained, you should be able to resolve the GG809 error message.