How To Fix FS638 - No mixed processing of FI and HR checks possible

SAP Error Message - Details

• Message type: E = Error

• Message class: FS - Messages from Tax Routines / Prenumbered Checks

• Message number: 638

• Message text: No mixed processing of FI and HR checks possible

What causes this issue?

It is not possible to process an area of checks in which both Financial
Accounting checks and Payroll Accounting checks are contained.

How to fix this error?

Divide up the area of checks to be processed correspondingly.
Organizationally, a mixup of this sort is to be prevented by creating a
check lot for each department.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FS638 - No mixed processing of FI and HR checks possible ?

  The SAP error message FS638 "No mixed processing of FI and HR checks possible" typically occurs in the context of financial accounting (FI) and human resources (HR) when there is an attempt to process checks that involve both FI and HR components simultaneously. This error is often encountered when trying to execute payment runs or check processing that involves both financial transactions and payroll-related transactions.
  Cause:
  The primary cause of this error is the system's restriction against processing checks that mix financial accounting (FI) and human resources (HR) data. This is due to the different nature of the data and the way the system handles these transactions. For example, if you are trying to process a payment that includes both vendor invoices (FI) and employee payroll (HR), the system will not allow this mixed processing.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Separate Payment Runs: Ensure that you are running separate payment runs for FI and HR transactions. For example, process vendor payments and employee payroll payments in different runs.
  
  
  Check Configuration: Review the configuration settings in your SAP system to ensure that the payment methods and check processing settings are correctly defined for FI and HR. Make sure that the payment methods used for FI and HR are not set to be processed together.
  
  
  Review Payment Documents: Check the payment documents you are trying to process. Ensure that they are categorized correctly and do not mix FI and HR transactions.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on payment processing in your version of SAP. This can provide insights into best practices and configuration settings.
  
  
  Error Logs: Check the error logs for more detailed information about the transactions that triggered the error. This can help identify specific issues with the data being processed.
  
  
  SAP Notes: Look for relevant SAP Notes that may address this issue. Sometimes, SAP releases notes that provide fixes or workarounds for specific error messages.
  
  
  Contact Support: If the issue persists after trying the above solutions, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as F110 (Automatic Payment Transactions) for FI and the payroll-related transaction codes for HR.
  Documentation: Review SAP Help Portal for detailed documentation on payment processing and error handling.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to resolve the FS638 error and ensure proper processing of your financial and HR transactions in SAP.