How To Fix FS636 - Completely archived check lots cannot be processed

SAP Error Message - Details

• Message type: E = Error

• Message class: FS - Messages from Tax Routines / Prenumbered Checks

• Message number: 636

• Message text: Completely archived check lots cannot be processed

What causes this issue?

Fully archived lots can only be processed in check number maintenance
if they have been rereleased for use. In doing so, you should keep in
mind that retrieving check information from this lot is no longer
possible.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FS636 - Completely archived check lots cannot be processed ?

  The SAP error message FS636 ("Completely archived check lots cannot be processed") typically occurs in the context of financial transactions involving checks, particularly when dealing with check lots that have already been archived. This error indicates that the system is trying to process a check lot that has been archived and is no longer available for processing in the current transaction.
  Cause:
  
  Archiving Process: The check lot has been archived as part of the data archiving process in SAP. Once archived, the data is no longer accessible for standard processing.
  Incorrect Document Reference: The transaction may be referencing a check lot that has already been archived, either due to a mistake in the document number or an outdated reference.
  System Configuration: There may be issues with the configuration of the archiving settings or the way the system handles archived data.
  
  Solution:
  
  Check the Status of the Check Lot: Verify the status of the check lot in question. You can do this by using transaction codes like FCHN (Check Management) or FCHD (Display Check Lot) to see if the check lot is indeed archived.
  Use Non-Archived Data: If you need to process a check lot, ensure that you are using a check lot that has not been archived. You may need to create a new check lot if the original has been archived.
  Restore Archived Data: If necessary, you can restore the archived check lot from the archive if your business process requires it. This typically involves using the SAP Archive Management tools.
  Consult with IT or SAP Basis Team: If you are unsure about the archiving process or how to handle archived data, consult with your IT department or SAP Basis team for assistance.
  Review Configuration Settings: Check the configuration settings related to archiving in your SAP system to ensure they are set up correctly and that the archiving process is functioning as intended.
  
  Related Information:
  
  SAP Documentation: Refer to the official SAP documentation for more details on check management and archiving processes.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FCHN, FCHD, and SARA (Archive Administration) for managing check lots and archiving.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional insights or solutions specific to your version of SAP.
  
  By following these steps, you should be able to address the FS636 error and understand the implications of working with archived check lots in SAP.