How To Fix FS635 - Only completely archived check lots can be released again

SAP Error Message - Details

• Message type: E = Error

• Message class: FS - Messages from Tax Routines / Prenumbered Checks

• Message number: 635

• Message text: Only completely archived check lots can be released again

What causes this issue?

A fully archived check number interval can be re-released for use.
The lot you selected has not been fully archived.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FS635 - Only completely archived check lots can be released again ?

  The SAP error message FS635 ("Only completely archived check lots can be released again") typically occurs in the context of the Financial Accounting (FI) module, particularly when dealing with check lots in the payment processing area. This error indicates that the system is trying to release a check lot that has not been fully archived, which is a requirement for the release process.
  Cause:
  
  Incomplete Archiving: The check lot you are trying to release has not been completely archived. This could happen if the archiving process was interrupted or not executed properly.
  Check Lot Status: The check lot may be in a status that does not allow it to be released. For example, it might be in a status that indicates it has already been processed or canceled.
  Configuration Issues: There may be configuration settings in the system that are preventing the release of the check lot.
  
  Solution:
  
  Check Archiving Status: Verify if the check lot has been fully archived. You can do this by checking the archiving logs or using transaction codes related to archiving (like SARA).
  Re-archive the Check Lot: If the check lot is not fully archived, you may need to re-run the archiving process for that specific check lot. Ensure that the archiving job completes successfully.
  Review Check Lot Status: Check the status of the check lot in the system. If it is in a status that does not allow for release, you may need to change its status or consult with your SAP administrator for further actions.
  Consult Documentation: Review SAP documentation or notes related to this error message for any specific instructions or updates that may apply to your version of SAP.
  Contact SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for assistance. They may provide insights specific to your system configuration or version.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: For archiving management.
  F110: For automatic payment transactions.
  FBZ1: For manual payment processing.
  
  
  SAP Notes: Search for SAP Notes related to error FS635 for any patches or updates that may address the issue.
  System Logs: Check system logs for any additional error messages or warnings that may provide more context about the issue.
  
  By following these steps, you should be able to diagnose and resolve the FS635 error in your SAP system.