How To Fix FMSHERLOCK025 - Document &3 &4 not found in table BKPF of the database

SAP Error Message - Details

• Message type: E = Error

• Message class: FMSHERLOCK -

• Message number: 025

• Message text: Document &3 &4 not found in table BKPF of the database

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FMSHERLOCK025 - Document &3 &4 not found in table BKPF of the database ?

  The SAP error message FMSHERLOCK025 indicates that a specific document, identified by the document number and year (represented by &3 and &4), cannot be found in the BKPF table of the database. The BKPF table is the header table for accounting documents in SAP, and this error typically arises during financial transactions or when trying to access accounting documents.
  Causes:
  
  Document Deletion: The document may have been deleted or archived, which means it no longer exists in the BKPF table.
  Incorrect Document Number/Year: The document number or year provided may be incorrect, leading to a failed search in the database.
  Data Consistency Issues: There may be inconsistencies in the database, possibly due to incomplete transactions or errors during data migration.
  Authorization Issues: The user may not have the necessary authorizations to view the document, leading to the perception that it does not exist.
  System Errors: There could be underlying system issues or bugs that are causing the error.
  
  Solutions:
  
  Verify Document Number and Year: Double-check the document number and year you are trying to access to ensure they are correct.
  Check Document Status: Use transaction codes like FB03 (Display Document) to see if the document exists. If it has been archived, you may need to access the archive.
  Review Deletion/Archiving Policies: If the document was deleted or archived, consult with your SAP administrator or finance team to understand the policies in place.
  Check Authorizations: Ensure that the user has the necessary permissions to access the document. This can be checked in transaction SU53 or by consulting with the security team.
  Database Consistency Check: If you suspect data consistency issues, you may need to run consistency checks or consult with your SAP Basis team to investigate further.
  Consult SAP Notes: Check the SAP Support Portal for any relevant notes or patches that may address this specific error.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), SE16 (Data Browser for BKPF), and SARA (Archive Administration).
  SAP Documentation: Review SAP documentation related to financial document management and archiving processes.
  Support Channels: If the issue persists, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  By following these steps, you should be able to diagnose and resolve the issue related to the FMSHERLOCK025 error message.