How To Fix FMCE007 - Annual budget of &2 exhausted for several document items from item &1 on

SAP Error Message - Details

• Message type: E = Error

• Message class: FMCE - Cover Eligibility Messages

• Message number: 007

• Message text: Annual budget of &2 exhausted for several document items from item &1 on

What causes this issue?

The annual budget of the availability control ledger &V2& has been
consumed for several document items from item &V1& onward. Budget
control for outgoing amounts (<DS:DE.BUAVC_CEILTYPE>ceiling type</>
<ZK>Expenditures
</>) raised this message for the budget address <ZH>&V3&</> (=
<ZK>first-level control object</>) without considering the cover
eligibility rule that exists for this budget address.
Although at this point the system checks availability on the level of
the budget address, an automatic cover eligibility rule was found. This
rule ultimately decides whether sufficient budget is available for
posting, if the present message has not been raised as an <SE><LS>Error
</></>.
The corresponding cover eligibility rule is determined by the following
combination of availability control ledger, fiscal year (and if
applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>) and
<ZK>second-level control object</> (<DS:DE.FMCE_CVRGRP>cover group</>
and if applicable, the <DS:DE.GM_GRANT_NBR>grant</>):
<ZH>&V4&</>
DEFINE &N& = '007'
INCLUDE FMCE_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMCE007 - Annual budget of &2 exhausted for several document items from item &1 on ?

  The SAP error message FMCE007 indicates that the annual budget for a specific budget period has been exhausted for one or more document items. This typically occurs in the context of budgetary control within the Funds Management (FM) module of SAP, where there are predefined budget limits for various cost centers, funds, or other budget entities.
  Cause:
  
  Exhausted Budget: The primary cause of this error is that the total amount of commitments or expenditures for the specified budget year has reached or exceeded the allocated budget limit.
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect budget amounts or periods.
  Document Items: The specific document items referenced in the error message may be attempting to post amounts that exceed the available budget.
  Budget Release: The budget may not have been released properly, or there may be restrictions on the budget that prevent further postings.
  
  Solution:
  
  Review Budget Status: Check the budget status for the relevant cost center, fund, or budget entity to confirm whether the budget has indeed been exhausted. This can be done using transaction codes like FMBB (Budgeting) or FMAVCR01 (Budget Availability Control).
  Adjust Budget: If the budget is exhausted but additional spending is necessary, consider adjusting the budget by increasing the budget amount or reallocating funds from other budget lines.
  Release Budget: Ensure that the budget has been properly released for the relevant period. If it is not released, you may need to perform a budget release using transaction FMX1 (Budget Release).
  Check Document Items: Review the specific document items mentioned in the error message to ensure they are valid and that their amounts are within the budget limits.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team to understand the implications of changing budget amounts or releasing budgets.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMBB: Budgeting
  FMAVCR01: Budget Availability Control
  FMX1: Budget Release
  
  
  Budget Control Settings: Understand the settings in the Funds Management module regarding budget control, including whether it is set to "absolute" or "flexible" control.
  Documentation: Refer to SAP documentation or user manuals for detailed guidance on managing budgets and resolving budget-related errors.
  
  By following these steps, you should be able to identify the cause of the FMCE007 error and take appropriate action to resolve it.