How To Fix FMCE005 - Annual budget exceeded by &2 for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMCE - Cover Eligibility Messages

• Message number: 005

• Message text: Annual budget exceeded by &2 for document item &1

What causes this issue?

The annual budget has been exceeded by &V2& for the document item &V1&.
Budget control on outgoing amounts (
<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Expenditures</>) raised this
message for the budget address <ZH>&V3&</> (= <ZK>first-level control
object</>) without considering the cover eligibility rule that exists
for this budget address.
Although at this point the system checks availability on the level of
the budget address, an automatic cover eligibility rule was found. This
rule ultimately decides whether sufficient budget is available for
posting, if the present message has not been raised as an <SE><LS>Error
</></>.
The corresponding cover eligibility rule is determined by the following
combination of availability control ledger, fiscal year (and if
applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>) and
<ZK>second-level control object</> (<DS:DE.FMCE_CVRGRP>cover group</>
and if applicable, the <DS:DE.GM_GRANT_NBR>grant</>):
<ZH>&V4&</>
DEFINE &N& = '005'
INCLUDE FMCE_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMCE005 - Annual budget exceeded by &2 for document item &1 ?

  The SAP error message FMCE005 indicates that the annual budget has been exceeded for a specific document item. This error typically occurs in the context of budget control within the Funds Management (FM) module of SAP. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Budget Limit Exceeded: The primary cause of this error is that the total expenditures for the fiscal year have surpassed the allocated budget for a specific budget item or fund.
  Incorrect Budget Configuration: There may be issues with how the budget is configured, such as incorrect budget amounts or budget periods.
  Document Item Issues: The specific document item referenced in the error may have been incorrectly entered or may not align with the budgetary controls set up in the system.
  
  Solution:
  
  
  Review Budget Allocation:
  
  Check the budget allocation for the relevant fund or cost center. Ensure that the budget is sufficient to cover the planned expenditures.
  If necessary, increase the budget allocation for the relevant period.
  
  
  
  Adjust Document Item:
  
  Review the document item that triggered the error. Ensure that the amounts entered are correct and that they align with the budgetary limits.
  If the document item is not necessary, consider removing or adjusting it.
  
  
  
  Budget Revisions:
  
  If the budget needs to be revised, follow the appropriate procedures to amend the budget in the system. This may involve creating a budget transfer or a budget supplement.
  
  
  
  Check Budget Control Settings:
  
  Verify the settings in the Funds Management module to ensure that budget control is set up correctly. This includes checking the budget types, budget periods, and any related settings.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about how to proceed, consult with your finance or budgeting team. They can provide insights into budget management practices and help resolve the issue.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMBB (Budgeting) or FMAVCR01 (Budget Availability Control) to monitor and manage budgets.
  Documentation: Review SAP documentation or user manuals related to Funds Management for detailed guidance on budget control and error handling.
  User Roles: Ensure that you have the appropriate permissions to make changes to budgets and document items in the SAP system.
  
  By addressing the underlying cause of the error and following the suggested solutions, you should be able to resolve the FMCE005 error and ensure compliance with budgetary constraints in SAP.