How To Fix FMCE006 - Annual budget almost exhausted for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMCE - Cover Eligibility Messages

• Message number: 006

• Message text: Annual budget almost exhausted for document item &1

What causes this issue?

The current budget consumption is &V2& less than the annual budget for
the document item &V1&. Budget control on outgoing amounts (
<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Expenditures</>) raised this
message for the budget address <ZH>&V3&</> (= <ZK>first-level control
object</>) without considering the cover eligibility rule that exists
for this budget address.
Although at this point the system checks availability on the level of
the budget address, an automatic cover eligibility rule was found. This
rule ultimately decides whether sufficient budget is available for
posting, if the present message has not been raised as an <SE><LS>Error
</></>.
The corresponding cover eligibility rule is determined by the following
combination of availability control ledger, fiscal year (and if
applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>) and
<ZK>second-level control object</> (<DS:DE.FMCE_CVRGRP>cover group</>
and if applicable, the <DS:DE.GM_GRANT_NBR>grant</>):
<ZH>&V4&</>
DEFINE &N& = '006'
INCLUDE FMCE_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMCE006 - Annual budget almost exhausted for document item &1 ?

  The SAP error message FMCE006 ("Annual budget almost exhausted for document item &1") is related to the Funds Management (FM) module in SAP. This message indicates that the annual budget for a specific budget item is nearing its limit, which can prevent further postings against that budget.
  Cause:
  
  Budget Limit Reached: The primary cause of this error is that the budget for the fiscal year is close to being fully utilized. This can happen if there have been many postings against that budget item or if the budget was not set high enough to accommodate expected expenses.
  Configuration Issues: There may be issues with how the budget is configured in the system, such as incorrect budget distribution or planning.
  Posting Errors: Sometimes, the error can arise from incorrect postings or attempts to post amounts that exceed the available budget.
  
  Solution:
  
  Review Budget Status: Check the current status of the budget for the relevant cost center or budget item. You can do this using transaction codes like FMBB (Budget Control System) or FMAVCR01 (Budget Availability Control).
  Adjust Budget: If the budget is indeed close to being exhausted, consider increasing the budget allocation for that item. This can be done through the budget adjustment process in the Funds Management module.
  Re-evaluate Spending: Analyze the spending patterns and determine if there are areas where costs can be reduced or deferred to the next fiscal year.
  Check Configuration: Ensure that the budget configuration is set up correctly. This includes checking the budget version, budget types, and any relevant settings in the Funds Management module.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team to understand the implications of increasing the budget or adjusting spending.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMBB: Budget Control System
  FMAVCR01: Budget Availability Control
  FMX1: Create Budget
  FMX2: Change Budget
  
  
  Documentation: Review SAP documentation related to Funds Management and budget control for more detailed guidance on managing budgets and understanding error messages.
  User Roles: Ensure that you have the necessary authorizations to view and modify budget information in the system.
  
  By following these steps, you should be able to address the FMCE006 error and manage your budget effectively within SAP.