How To Fix FMCE008 - Annual budget exceeded by &2 for several document items from item &1 on

SAP Error Message - Details

• Message type: E = Error

• Message class: FMCE - Cover Eligibility Messages

• Message number: 008

• Message text: Annual budget exceeded by &2 for several document items from item &1 on

What causes this issue?

The annual budget is exceeded by &V2& for several document items from
item &V1& onward. Budget control on outgoing amounts (
<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Expenditures</>) raised this
message for the budget address <ZH>&V3&</> (= <ZK>first-level control
object</>) without considering the cover eligibility rule that exists
for this budget address.
Although at this point the system checks availability on the level of
the budget address, an automatic cover eligibility rule was found. This
rule ultimately decides whether sufficient budget is available for
posting, if the present message has not been raised as an <SE><LS>Error
</></>.
The corresponding cover eligibility rule is determined by the following
combination of availability control ledger, fiscal year (and if
applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>) and
<ZK>second-level control object </>(<DS:DE.FMCE_CVRGRP>cover group</>
and if applicable, the <DS:DE.GM_GRANT_NBR>grant</>):
<ZH>&V4&</>
DEFINE &N& = '008'
INCLUDE FMCE_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMCE008 - Annual budget exceeded by &2 for several document items from item &1 on ?

  The SAP error message FMCE008 indicates that the annual budget has been exceeded for a specific document item. This error typically arises in the context of budgetary control within the Funds Management (FM) module of SAP. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  
  Budget Exceedance: The primary cause of this error is that the total amount being posted exceeds the available budget for the specified fiscal year. This can happen if:
  
  The budget has not been properly allocated or is insufficient for the planned expenditures.
  There are multiple postings that cumulatively exceed the budget limit.
  The budget was not updated to reflect new commitments or expenditures.
  
  
  
  Document Item Specificity: The error message specifies that the issue is related to a particular document item, indicating that one or more line items in the document are causing the budget exceedance.
  
  
  Solution:
  
  
  Review Budget Allocation:
  
  Check the budget allocation for the relevant cost center, internal order, or fund. Ensure that there is sufficient budget available for the fiscal year in question.
  If necessary, increase the budget allocation to accommodate the new expenditures.
  
  
  
  Adjust Document Items:
  
  Review the document items that are causing the error. If possible, reduce the amounts being posted or split the document into smaller amounts that do not exceed the budget.
  
  
  
  Budget Revisions:
  
  If the budget needs to be revised, follow the appropriate procedures to adjust the budget in the system. This may involve creating a budget transfer or a budget supplement.
  
  
  
  Check for Commitments:
  
  Ensure that all commitments and obligations are accounted for in the budget. Sometimes, prior commitments may not have been considered, leading to an apparent budget shortfall.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about how to proceed, consult with your finance or budgeting team to understand the implications of changing the budget and to ensure compliance with organizational policies.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMBB: Budgeting transactions for budget adjustments.
  FMAVCR01: Display budget availability control.
  FMAVCR02: Display budget availability control for specific documents.
  
  
  
  Configuration Settings: Review the configuration settings in the Funds Management module to ensure that budget control is set up correctly. This includes checking the budget types, availability control settings, and any related parameters.
  
  
  Documentation: Refer to SAP documentation or user manuals for detailed guidance on managing budgets and understanding error messages in the Funds Management module.
  
  
  By addressing the budget exceedance and ensuring proper budget management practices, you can resolve the FMCE008 error and prevent it from occurring in the future.