How To Fix FMCE009 - Annual budget almost exhausted for several document items

SAP Error Message - Details

• Message type: E = Error

• Message class: FMCE - Cover Eligibility Messages

• Message number: 009

• Message text: Annual budget almost exhausted for several document items

What causes this issue?

The current budget consumption is &V2& less than the annual budget for
several document items from item &V1& onward. Budget control on outgoing
amounts (<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Expenditures</>) has
raised this message for the budget address <ZH>&V3&</> (=
<ZK>first-level control object</>), without considering the cover
eligibility rule that exists for this budget address.
Although at this point the system checks availability on the level of
the budget address, an automatic cover eligibility rule was found. This
rule ultimately decides whether sufficient budget is available for
posting, if the present message has not been raised as an <SE><LS>Error
</></>.
The corresponding cover eligibility rule is determined by the following
combination of availability control ledger, fiscal year (and if
applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>) and
<ZK>second-level control object </>(<DS:DE.FMCE_CVRGRP>cover group</>
and if applicable, the <DS:DE.GM_GRANT_NBR>grant</>):
<ZH>&V4&</>
DEFINE &N& = '009'
INCLUDE FMCE_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMCE009 - Annual budget almost exhausted for several document items ?

  The SAP error message FMCE009 indicates that the annual budget for a particular fund or cost center is nearly exhausted. This message is part of the Funds Management (FM) module in SAP, which is used for budget control and monitoring.
  Cause:
  The error occurs when the system detects that the budget for the fiscal year is close to being fully utilized. This can happen due to:
  
  High Expenditure: The total expenses recorded against the budget are approaching the limit set for the fiscal year.
  Multiple Document Items: Several document items (like purchase orders, invoices, etc.) are consuming the budget, leading to the exhaustion warning.
  Budgeting Errors: Incorrect budget allocations or underestimations of expected expenses can also lead to this situation.
  Budget Release Issues: If the budget has not been properly released or if there are restrictions on budget availability.
  
  Solution:
  To resolve the FMCE009 error, consider the following steps:
  
  
  Review Budget Status: Check the current budget status for the relevant fund or cost center. You can use transaction codes like FMBB (Budgeting) or FMAVCR01 (Budget Availability Control) to analyze the budget consumption.
  
  
  Adjust Budget: If necessary, you may need to adjust the budget. This can involve:
  
  Increasing the budget if additional funds are available.
  Reallocating funds from other cost centers or funds if possible.
  
  
  
  Check Document Items: Review the document items that are causing the budget to be nearly exhausted. Identify if any can be postponed or canceled.
  
  
  Budget Release: Ensure that the budget has been properly released and that there are no restrictions preventing the use of the budget.
  
  
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team for guidance on managing the budget effectively.
  
  
  Monitor Future Expenditures: Implement better monitoring of expenditures against the budget to avoid similar issues in the future.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for budget management, such as:
  
  FMBB: Budgeting
  FMAVCR01: Budget Availability Control
  FMZ1: Create Budget
  FMZ2: Change Budget
  FMZ3: Display Budget
  
  
  
  SAP Documentation: Refer to SAP Help documentation for detailed guidance on Funds Management and budget control processes.
  
  
  Training: Consider training sessions for users involved in budget management to ensure they understand how to manage budgets effectively within SAP.
  
  
  By following these steps, you should be able to address the FMCE009 error and manage your budget more effectively.