How To Fix FMAVC069 - Overall budget almost exhausted for several document items

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 069

• Message text: Overall budget almost exhausted for several document items

What causes this issue?

The current budget consumption is &V2& less than the overall budget for
several document items from item &V1& onward. Budget control on incoming
amounts (<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Revenues</>) raised
this message for the following combination of availability control
ledger (and if applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash
effectivity</>) and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '069'
INCLUDE FMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC069 - Overall budget almost exhausted for several document items ?

  The SAP error message FMAVC069 ("Overall budget almost exhausted for several document items") typically occurs in the context of budget control within the Funds Management (FM) module. This message indicates that the overall budget for a particular fund or cost center is nearing its limit, and further commitments or expenditures may not be allowed without appropriate action.
  Cause:
  
  Budget Limit Reached: The overall budget for the specified fund or cost center has been nearly exhausted due to previous commitments or expenditures.
  Multiple Document Items: The error may arise from multiple line items in a document that are consuming the budget.
  Budget Control Settings: The system settings for budget control may be configured to trigger warnings or errors when a certain percentage of the budget is utilized.
  Incorrect Budget Allocation: There may be issues with how the budget has been allocated or distributed across different cost centers or funds.
  
  Solution:
  
  Review Budget Status: Check the current budget status for the relevant fund or cost center using transaction codes like FMAVCR01 (Budget Availability Control) or FMBB (Budgeting).
  Adjust Budget: If necessary, increase the budget allocation for the affected fund or cost center using transaction codes like FMBB (Budgeting) or FMX1 (Create Budget).
  Reallocate Funds: If possible, reallocate funds from other cost centers or funds that have surplus budgets.
  Check Document Items: Review the document items that triggered the error to ensure they are valid and necessary. If some items can be postponed or canceled, do so.
  Change Control Settings: If the budget control settings are too strict for your organization’s needs, consider adjusting the tolerance levels for budget consumption.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team for guidance on managing the budget effectively.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMAVCR01 (Budget Availability Control), FMBB (Budgeting), and FMX1 (Create Budget).
  Budget Control Configuration: Understand how budget control is configured in your SAP system, including tolerance levels and commitment types.
  Documentation: Refer to SAP documentation or your organization’s internal guidelines for managing budgets and funds in SAP.
  Training: Consider training sessions on SAP Funds Management for better understanding and handling of budget-related issues.
  
  By following these steps, you should be able to address the FMAVC069 error and manage your budget effectively within SAP.