How To Fix FMAVC068 - Overall budget exceeded by &2 for several document items from item &1 on

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 068

• Message text: Overall budget exceeded by &2 for several document items from item &1 on

What causes this issue?

The overall budget has been exceeded by &V2& for several document items
from item &V1& onward. Budget control on incoming amounts (
<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Revenues</>) raised this
message for the following combination of availability control ledger
(and if applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>)
and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '068'
INCLUDE FMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC068 - Overall budget exceeded by &2 for several document items from item &1 on ?

  The SAP error message FMAVC068 indicates that the overall budget has been exceeded for a specific document item. This message is part of the Funds Management (FM) module in SAP, which is used to manage budgets and ensure that expenditures do not exceed allocated funds.
  Cause:
  The error occurs when the total amount of the document items exceeds the available budget for the specified budget period or budget item. This can happen due to various reasons, such as:
  
  Budget Limitations: The budget for the specified cost center, internal order, or project has been fully utilized or exceeded.
  Incorrect Budget Settings: The budget settings may not be correctly configured, leading to discrepancies in budget availability.
  Multiple Document Items: If there are multiple items in a single document, the cumulative total may exceed the budget even if individual items do not.
  Posting Errors: There may be errors in the amounts being posted, such as incorrect figures or miscalculations.
  
  Solution:
  To resolve the FMAVC068 error, you can take the following steps:
  
  
  Check Budget Availability:
  
  Use transaction codes like FMBB (Budgeting) or FMAVCR01 (Budget Availability Control) to check the current budget status for the relevant cost center, internal order, or project.
  Ensure that there is sufficient budget available for the document items being processed.
  
  
  
  Adjust the Budget:
  
  If the budget is indeed exceeded, consider adjusting the budget by increasing the budget allocation for the relevant period or item.
  This can be done using transaction codes like FMBB or FMX1 (Change Budget).
  
  
  
  Review Document Items:
  
  Review the individual document items to ensure that they are correctly entered and that their amounts are accurate.
  If necessary, modify or delete any erroneous items that may be causing the budget to exceed.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about budget adjustments or the implications of changing budget figures, consult with your finance or budgeting team for guidance.
  
  
  
  Check Configuration:
  
  If the issue persists, check the configuration settings in the Funds Management module to ensure that they are set up correctly for budget control.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  FMBB: Change Budget
  FMAVCR01: Display Budget Availability
  FMX1: Create Budget
  FMX2: Change Budget
  FMX3: Display Budget
  
  
  
  Documentation: Refer to SAP Help documentation for Funds Management for detailed information on budget control and error handling.
  
  
  User Roles: Ensure that you have the necessary authorizations to view and modify budget information in SAP.
  
  
  By following these steps, you should be able to identify the cause of the FMAVC068 error and take appropriate action to resolve it.