How To Fix FMAVC066 - Overall budget almost exhausted for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 066

• Message text: Overall budget almost exhausted for document item &1

What causes this issue?

The current budget consumption is &V2& less than the overall budget for
the document item &V1&. Budget control on incoming amounts (
<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Revenues</>) raised this
message for the following combination of availability control ledger
(and if applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>)
and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '066'
INCLUDE FMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC066 - Overall budget almost exhausted for document item &1 ?

  The SAP error message FMAVC066 indicates that the overall budget for a particular document item is nearly exhausted. This message is part of the Funds Management (FM) module in SAP, which is used to manage budgets and ensure that expenditures do not exceed allocated funds.
  Cause:
  The error occurs when the system detects that the budget for a specific cost center, internal order, or other budgetary item is close to being fully utilized. This can happen due to:
  
  High Expenditure: The total expenses charged to the budget are approaching the limit set for that budget.
  Budget Limitations: The budget has been set too low for the expected expenditures.
  Incorrect Budgeting: The budget may not have been properly allocated or updated to reflect current needs.
  Multiple Document Items: If multiple document items are being processed, the cumulative effect may lead to the budget being nearly exhausted.
  
  Solution:
  To resolve the FMAVC066 error, consider the following steps:
  
  
  Review Budget Status: Check the current budget status for the relevant cost center or internal order. You can do this using transaction codes like FMBB (Budgeting) or FMAVCR01 (Budget Availability Control).
  
  
  Adjust Budget: If the budget is indeed too low, you may need to increase the budget allocation. This can be done through the budget adjustment process (using transaction codes like FMBB or FMAVC).
  
  
  Analyze Expenditures: Review the expenditures charged to the budget to ensure they are valid and necessary. If there are any erroneous postings, they should be corrected.
  
  
  Consult with Budget Owner: If you are not the budget owner, consult with the person responsible for the budget to discuss the situation and determine the best course of action.
  
  
  Check for Open Commitments: Sometimes, open commitments can also affect the budget availability. Ensure that any commitments are accounted for and that they are necessary.
  
  
  Use Budget Release: If applicable, you may need to release additional budget amounts if your organization’s policies allow for it.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMBB: Budgeting
  FMAVCR01: Budget Availability Control
  FMAVC: Availability Control
  
  
  SAP Notes: Check for any SAP Notes related to budget management and availability control for additional guidance or known issues.
  Documentation: Review SAP documentation on Funds Management for best practices in budget management and control.
  
  By following these steps, you should be able to address the FMAVC066 error and ensure that your budget management processes are functioning correctly.