How To Fix FMAVC065 - Overall budget exceeded by &2 for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 065

• Message text: Overall budget exceeded by &2 for document item &1

What causes this issue?

The overall budget is exceeded by &V2& for the document item &V1&.
Budget control on incoming amounts (<DS:DE.BUAVC_CEILTYPE>ceiling type
</> <ZK>Revenues</>) raised this message for the following combination
of availability control ledger (and if applicable,
<DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>) and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '065'
INCLUDE FMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC065 - Overall budget exceeded by &2 for document item &1 ?

  The SAP error message FMAVC065 indicates that the overall budget has been exceeded for a specific document item. This message is part of the Funds Management (FM) module in SAP, which is used to manage budgets and ensure that expenditures do not exceed allocated funds.
  Cause:
  The error occurs when an attempt is made to post a transaction (such as an invoice or a commitment) that would cause the total expenditures for a budget to exceed the approved budget limit. This can happen due to:
  
  Budget Overrun: The total amount of commitments and actual expenditures has surpassed the budget allocated for that particular cost center, fund, or project.
  Incorrect Budget Settings: The budget might not have been properly set up or released for the relevant period.
  Multiple Transactions: Several transactions may have been posted against the same budget, cumulatively exceeding the budget limit.
  Incorrect Document Item: The document item referenced may not be correctly linked to the appropriate budget.
  
  Solution:
  To resolve the FMAVC065 error, you can take the following steps:
  
  
  Check Budget Availability: Review the budget for the relevant cost center, fund, or project to confirm the available budget. You can do this using transaction codes like FMAVCR01 (Budget Availability Control) or FMBB (Budgeting).
  
  
  Adjust the Budget: If the budget is indeed exceeded, consider adjusting the budget by increasing the budget amount or reallocating funds from other areas. This can be done through transaction codes like FMBB (Budgeting) or FMBT (Budget Transfer).
  
  
  Review Document Items: Check the document item mentioned in the error message to ensure it is correctly linked to the budget. Verify that the document is valid and that all necessary approvals have been obtained.
  
  
  Analyze Commitments: Look for any outstanding commitments that may not have been accounted for, which could be contributing to the budget overrun.
  
  
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team for guidance on how to handle the budget and the specific transaction.
  
  
  Use Transaction Codes: Utilize relevant transaction codes to analyze and manage budgets, such as:
  
  FMAVCR01: Check budget availability.
  FMBB: Change budget.
  FMBT: Transfer budget.
  
  
  
  Related Information:
  
  Budget Control: Understanding how budget control works in SAP FM is crucial. Familiarize yourself with the configuration settings for budget availability control.
  SAP Documentation: Refer to SAP Help documentation for detailed information on Funds Management and budget control processes.
  Training: Consider training sessions or workshops on SAP FM for better understanding and management of budgets.
  
  By following these steps, you should be able to address the FMAVC065 error and ensure that your budget management processes are functioning correctly.