How To Fix FMAVC063 - Overall budget almost exhausted for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 063

• Message text: Overall budget almost exhausted for &1

What causes this issue?

The current budget consumption is &V2& less than the overall budget for
the FM account assignment &V1&. Depending on the type of document, this
FM account assignment is either a budget address, posting address, or
RIB object/RIB source address representing an RIB rule with call
procedure.
Budget control on incoming amounts (
<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Revenues</>) raised this
message for the following combination of availability control ledger
(and if applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>)
and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '063'
INCLUDE FMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC063 - Overall budget almost exhausted for &1 ?

  The SAP error message FMAVC063 ("Overall budget almost exhausted for &1") is related to the Funds Management (FM) module in SAP. This message indicates that the overall budget for a particular budget structure (identified by the placeholder &1) is nearing its limit, which means that the available budget is almost exhausted.
  Cause:
  
  Budget Limit Reached: The primary cause of this error is that the budget for the specified budget structure is close to being fully utilized. This can happen if there have been many commitments or actual expenditures against the budget.
  Configuration Settings: The system may be configured to trigger warnings when a certain percentage of the budget is consumed (e.g., 90%).
  Incorrect Budgeting: There may be issues with how the budget was set up, such as incorrect amounts or budget periods.
  
  Solution:
  
  Review Budget Consumption: Check the budget consumption for the specified budget structure. You can do this by navigating to the Funds Management reports to see how much of the budget has been utilized.
  Increase Budget: If the budget is indeed close to being exhausted and additional funds are required, consider increasing the budget allocation for the relevant budget structure.
  Adjust Configuration: If the warning threshold is too low for your organization’s needs, you may want to adjust the configuration settings in the Funds Management module to change the percentage at which warnings are triggered.
  Check Commitments: Review any outstanding commitments that may be consuming the budget. If there are commitments that are no longer needed, consider releasing them.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team to ensure that any changes made align with organizational policies.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like FMAVCR01 (Display Budget) or FMAVCR02 (Display Budget Overview) to analyze budget consumption.
  Reports: Utilize standard SAP reports for Funds Management to get insights into budget utilization and commitments.
  Documentation: Refer to SAP documentation or help files for more detailed information on managing budgets within the Funds Management module.
  
  By following these steps, you should be able to address the FMAVC063 error and manage your budget effectively within SAP.