How To Fix FMAVC061 - Overall budget of &2 exhausted for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 061

• Message text: Overall budget of &2 exhausted for &1

What causes this issue?

The overall budget of the availability control ledger &V2& has been
consumed for the FM account assignment &V1&. Depending on the type of
document, this FM account assignment is either a budget address, posting
address, or RIB object/RIB source address representing an RIB rule with
call procedure.
Budget control on incoming amounts (<DS:DE.BUAVC_CEILTYPE>ceiling type
</> <ZK>Revenues</>) raised this message for the following combination
of availability control ledger (and if applicable,
<DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>) and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '061'
INCLUDE FMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC061 - Overall budget of &2 exhausted for &1 ?

  The SAP error message FMAVC061 indicates that the overall budget for a specific budget structure (represented by &2) has been exhausted for a particular commitment item or cost center (represented by &1). This error typically occurs in the context of budget control in SAP's Funds Management (FM) module, where the system checks whether there are sufficient budgetary resources available before allowing a transaction to proceed.
  Cause:
  
  Exhausted Budget: The primary cause of this error is that the total budget allocated for the specified budget structure has been fully utilized. This means that no further expenditures can be made against this budget until additional funds are allocated or the budget is adjusted.
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect amounts or budget periods.
  Commitment Items: The specific commitment item or cost center may have reached its limit, leading to the overall budget being exhausted.
  Budget Release: The budget may not have been released properly, or there may be restrictions on the budget that prevent further spending.
  
  Solution:
  
  Review Budget Status: Check the budget status for the relevant budget structure and commitment item. You can do this using transaction codes like FMBB (Budgeting) or FMAVCR01 (Budget Control).
  Adjust Budget: If necessary, increase the budget allocation for the relevant budget structure. This can be done through budget adjustments or reallocations.
  Check Commitments: Review any outstanding commitments or obligations that may be consuming the budget. If there are any that can be reduced or canceled, do so to free up budget space.
  Release Budget: Ensure that the budget has been properly released and is available for use. If it is in a locked state, you may need to unlock it.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team for guidance on how to handle the budget and resolve the error.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMBB: Budgeting
  FMAVCR01: Budget Control
  FMF0: Display Budget
  
  
  Budgeting Process: Understand the budgeting process within your organization, including how budgets are created, released, and monitored.
  SAP Documentation: Refer to SAP Help documentation for detailed information on Funds Management and budget control functionalities.
  User Roles: Ensure that you have the appropriate authorizations to view and modify budget information in SAP.
  
  By following these steps, you should be able to identify the cause of the FMAVC061 error and take appropriate action to resolve it.