How To Fix FMAVC059 - Annual budget almost exhausted for several document items

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 059

• Message text: Annual budget almost exhausted for several document items

What causes this issue?

The current budget consumption is &V2& less than the annual budget for
several document items from item &V1& onward. Budget control on incoming
amounts (<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Revenues</>) raised
this message for the following combination of availability control
ledger, fiscal year (and if applicable, <DS:DE.FM_CEFFYEAR_BCS>year of
cash effectivity</>) and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '059'
INCLUDE FMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC059 - Annual budget almost exhausted for several document items ?

  The SAP error message FMAVC059 indicates that the annual budget for a particular fund or cost center is nearly exhausted. This message is part of the Funds Management (FM) module in SAP, which is used to manage budgets and ensure that expenditures do not exceed allocated amounts.
  Cause:
  
  Budget Limit Reached: The primary cause of this error is that the total commitments and actual expenditures for the fiscal year are approaching the budget limit set for the specified fund or cost center.
  Incorrect Budgeting: There may be an issue with how the budget was allocated or planned, leading to an underestimation of required funds.
  Multiple Document Items: The error can occur when multiple document items are being processed that collectively exceed the remaining budget.
  Budget Release Issues: If the budget has not been properly released or if there are restrictions on the budget, this can also trigger the error.
  
  Solution:
  
  Review Budget Status: Check the current budget status for the relevant fund or cost center. You can do this using transaction codes like FMAVCR01 or FMAVCR02 to analyze the budget consumption.
  Adjust Budget: If the budget is indeed insufficient, consider adjusting the budget by increasing the allocation for the relevant fund or cost center. This can be done through the budget adjustment process in SAP.
  Reassess Document Items: Review the document items that are causing the error. If some items can be postponed or canceled, this may free up budget space.
  Consult with Finance Team: Engage with your finance or budgeting team to understand the implications of increasing the budget and to ensure compliance with organizational policies.
  Check for Errors in Budgeting Process: Ensure that the budgeting process was followed correctly and that there are no errors in the budget planning or release.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMAVCR01: Display Budget Consumption
  FMAVCR02: Display Budget Overview
  FMBB: Budgeting transaction for adjustments
  
  
  Budgeting Procedures: Understand your organization's budgeting procedures and policies to ensure compliance when making adjustments.
  SAP Notes: Check SAP Notes for any known issues or updates related to the FMAVC059 error message.
  Training: Consider training sessions on SAP Funds Management for better understanding and management of budgets.
  
  By following these steps, you should be able to address the FMAVC059 error and manage your budget effectively within SAP.