How To Fix FMAVC058 - Annual budget exceeded by &2 for several document items from item &1 on

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 058

• Message text: Annual budget exceeded by &2 for several document items from item &1 on

What causes this issue?

The annual budget is exceeded by &V2& for several document items from
item &V1& onward. Budget control on incoming amounts (
<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Revenues</>) raised this
message for the following combination of availability control ledger,
fiscal year (and if applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash
effectivity</>) and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '058'
INCLUDE FMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC058 - Annual budget exceeded by &2 for several document items from item &1 on ?

  The SAP error message FMAVC058 indicates that the annual budget has been exceeded for a specific document item. This message is part of the Funds Management (FM) module in SAP, which is used to manage budgets and ensure that expenditures do not exceed allocated funds.
  Cause:
  The error occurs when the total amount of the document items exceeds the available budget for the specified fiscal year. This can happen due to various reasons, such as:
  
  Budget Overcommitment: The total commitments or expenditures for the budget year have surpassed the allocated budget.
  Incorrect Budget Settings: The budget may not have been properly set up or released for the fiscal year.
  Document Items: The specific document items being processed may have amounts that, when summed, exceed the available budget.
  Changes in Budget: If there have been recent changes to the budget or if the budget was not updated to reflect new commitments.
  
  Solution:
  To resolve the FMAVC058 error, you can take the following steps:
  
  
  Check Budget Availability:
  
  Use transaction codes like FMAVCR01 (Budget Availability Control) to check the current budget status and see how much is available versus how much has been committed or spent.
  
  
  
  Review Document Items:
  
  Analyze the document items that are causing the error. Check their amounts and ensure they are within the budget limits.
  
  
  
  Adjust Budget:
  
  If necessary, you may need to adjust the budget. This can be done by increasing the budget allocation for the relevant cost center or fund.
  Use transaction codes like FMBB (Budgeting) to make adjustments.
  
  
  
  Release Budget:
  
  Ensure that the budget has been properly released for the fiscal year. If it is in a "blocked" status, it may need to be released.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about how to proceed, consult with your finance or budgeting team to ensure that any changes made are in line with organizational policies.
  
  
  
  Check for Errors in Configuration:
  
  If the issue persists, check for any configuration errors in the Funds Management settings that may be causing incorrect budget checks.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMAVCR01, FMBB, and FMX1 for budget management.
  Documentation: Refer to SAP documentation or help files for detailed guidance on Funds Management and budget control.
  User Roles: Ensure that you have the appropriate authorizations to view and modify budget information in SAP.
  
  By following these steps, you should be able to identify the cause of the FMAVC058 error and take appropriate action to resolve it.