How To Fix FMAVC056 - Annual budget almost exhausted for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 056

• Message text: Annual budget almost exhausted for document item &1

What causes this issue?

The current budget consumption is &V2& less than the annual budget for
the document item &V1&. Budget control on incoming amounts (
<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Revenues</>) raised this
message for the following combination of availability control ledger,
fiscal year (and if applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash
effectivity</>) and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '056'
INCLUDE FMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC056 - Annual budget almost exhausted for document item &1 ?

  The SAP error message FMAVC056 indicates that the annual budget for a specific document item is nearly exhausted. This message is part of the Funds Management (FM) module in SAP, which is used to manage budgets and ensure that expenditures do not exceed allocated funds.
  Cause:
  The error occurs when the system detects that the budget for the fiscal year is close to being fully utilized. This can happen due to:
  
  High Expenditure: The total expenditures against the budget have reached a threshold that is close to the annual budget limit.
  Budgeting Errors: Incorrect budget allocations or underestimations of expected expenses.
  Multiple Document Items: If multiple document items are being processed, the cumulative effect may lead to the budget nearing exhaustion.
  
  Solution:
  To resolve the FMAVC056 error, consider the following steps:
  
  
  Review Budget Status:
  
  Check the current budget utilization for the relevant cost center or fund. You can do this using transaction codes like FMBB (Budgeting) or FMAVCR01 (Budget Availability Control).
  
  
  
  Adjust Budget:
  
  If the budget is indeed close to being exhausted, you may need to adjust the budget. This can be done by increasing the budget allocation for the relevant cost center or fund.
  
  
  
  Reassess Expenditures:
  
  Review the planned and actual expenditures to ensure they align with the budget. If there are unnecessary expenses, consider reducing them.
  
  
  
  Consult with Budget Owner:
  
  If you are not the budget owner, consult with the person responsible for the budget to discuss potential adjustments or reallocations.
  
  
  
  Use of Commitments:
  
  Ensure that commitments are being tracked properly. Sometimes, commitments can lead to a perception of budget exhaustion if they are not accounted for correctly.
  
  
  
  Check for Errors:
  
  Verify that there are no errors in the budget setup or in the document items being processed.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMBB: Budgeting
  FMAVCR01: Budget Availability Control
  FMX1: Change Budget
  FMX2: Display Budget
  
  
  
  Budget Control Settings: Review the configuration settings for budget control in the Funds Management module to ensure they are set up correctly.
  
  
  Documentation: Refer to SAP documentation or help files for more detailed information on budget management and error handling in the FM module.
  
  
  By following these steps, you should be able to address the FMAVC056 error and manage your budget effectively.