How To Fix FMAVC054 - Annual budget of &2 exhausted for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 054

• Message text: Annual budget of &2 exhausted for document item &1

What causes this issue?

The annual budget of the availability control ledger &V2& has been
consumed for the document item &V1&. Budget control on incoming amounts
(
<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Revenues</>) raised this
message for the following combination of availability control ledger,
fiscal year (and if applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash
effectivity</>) and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '054'
INCLUDE FMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC054 - Annual budget of &2 exhausted for document item &1 ?

  The SAP error message FMAVC054 indicates that the annual budget for a specific budget item has been exhausted. This error typically occurs in the context of budget control in SAP's Funds Management (FM) module, where the system checks whether there are sufficient budget funds available before allowing a transaction to proceed.
  Cause:
  
  Exhausted Budget: The primary cause of this error is that the budget for the specified fiscal year has been fully utilized or exceeded for the particular budget item.
  Incorrect Budgeting: There may be an issue with how the budget was allocated or planned, leading to an overcommitment.
  Posting Errors: There could be errors in the postings that have not been accounted for correctly, leading to an incorrect budget balance.
  Budget Release Issues: The budget may not have been released properly, or there may be restrictions on the budget that prevent further spending.
  
  Solution:
  
  Review Budget Status: Check the budget status for the fiscal year and the specific budget item to confirm whether it has indeed been exhausted. This can be done using transaction codes like FMAVCR01 or FMAVCR02.
  Adjust Budget: If the budget is exhausted, you may need to adjust the budget by increasing the budget allocation for the relevant budget item. This can be done through the budget adjustment process in SAP.
  Check Commitments: Review any outstanding commitments that may not have been cleared or posted correctly. Ensure that all transactions are accounted for.
  Release Additional Budget: If necessary, release additional budget amounts to allow for further spending. This may require approval from relevant authorities.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team to ensure compliance with organizational policies and procedures.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMAVCR01: Display Budget Consumption
  FMAVCR02: Display Budget Overview
  FMBB: Budgeting transactions
  
  
  Budget Control Settings: Review the configuration settings for budget control in SAP to ensure they align with your organization's budgeting policies.
  Documentation: Refer to SAP documentation or help files for detailed guidance on managing budgets and resolving budget-related errors.
  
  By following these steps, you should be able to identify the cause of the FMAVC054 error and take appropriate action to resolve it.