How To Fix FMAVC055 - Annual budget exceeded by &2 for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 055

• Message text: Annual budget exceeded by &2 for document item &1

What causes this issue?

The annual budget is exceeded by &V2& for the document item &V1&. Budget
control on incoming amounts (<DS:DE.BUAVC_CEILTYPE>ceiling type</>
<ZK>Revenues</>) raised this message for the following combination of
availability control ledger, fiscal year (and if applicable,
<DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>) and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '055'
INCLUDE FMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC055 - Annual budget exceeded by &2 for document item &1 ?

  The SAP error message FMAVC055 indicates that the annual budget has been exceeded for a specific document item. This message is part of the Funds Management (FM) module in SAP, which is used to manage budgets and ensure that expenditures do not exceed allocated funds.
  Cause:
  The error occurs when an attempt is made to post a transaction that would cause the total expenditures for a specific budget year to exceed the approved budget amount. The message provides two key pieces of information:
  
  &1: This represents the document item that is causing the issue.
  &2: This indicates the amount by which the budget has been exceeded.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review the Budget: Check the budget allocation for the relevant cost center, internal order, or project. Ensure that the budget is sufficient to cover the planned expenditures.
  
  
  Adjust the Budget: If the budget is indeed insufficient, you may need to increase the budget allocation. This can be done through the appropriate budget adjustment transactions in SAP.
  
  
  Modify the Document: If the transaction is not critical, consider modifying the document to reduce the amount being posted, ensuring it falls within the available budget.
  
  
  Check for Errors: Ensure that there are no errors in the budget configuration or in the way the budget is being tracked. Sometimes, incorrect settings can lead to erroneous budget checks.
  
  
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team. They can provide guidance on budget policies and procedures.
  
  
  Use Budget Release: If applicable, check if there are any budget release processes that need to be followed to allow for additional spending.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMBB: Budgeting (for budget adjustments)
  FMAVCR01: Display budget consumption
  FMAVC: Budget control settings
  
  
  
  Configuration Settings: Review the configuration settings in the Funds Management module to ensure that budget control is set up correctly. This includes checking the budget types, availability control settings, and tolerance limits.
  
  
  Documentation: Refer to SAP documentation or help files for more detailed information on managing budgets and handling budget overruns.
  
  
  By following these steps, you should be able to address the FMAVC055 error and ensure that your budget management processes are functioning correctly.