How To Fix FMAVC057 - Annual budget of &2 exhausted for several document items from item &1 on

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 057

• Message text: Annual budget of &2 exhausted for several document items from item &1 on

What causes this issue?

The annual budget of the availability control ledger &V2& has been
consumed for several document items from item &V1& onward. Budget
control on incoming amounts (<DS:DE.BUAVC_CEILTYPE>ceiling type</>
<ZK>Revenues</>) raised this message for the following combination of
availability control ledger, fiscal year (and if applicable,
<DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>) and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '057'
INCLUDE FMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC057 - Annual budget of &2 exhausted for several document items from item &1 on ?

  The SAP error message FMAVC057 indicates that the annual budget for a specific budget item has been exhausted. This error typically occurs in the context of budget control in SAP's Funds Management (FM) module, where the system checks whether there are sufficient budget funds available before allowing a transaction to proceed.
  Cause:
  
  Exhausted Budget: The primary cause of this error is that the annual budget for the specified budget item (indicated by &2) has been fully utilized or exceeded.
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect budget amounts or periods.
  Document Items: The error message specifies that several document items (from item &1) are attempting to post against a budget that has no remaining funds.
  
  Solution:
  
  Review Budget Availability: Check the budget availability for the specified budget item. You can do this by navigating to the Funds Management reports or using transaction codes like FMAVCR01 (Budget Availability Control).
  Adjust Budget: If the budget has indeed been exhausted, you may need to adjust the budget by increasing the budget amount or reallocating funds from other budget items.
  Check Document Items: Review the document items that are causing the error. Ensure that they are correctly classified and that their amounts are within the available budget.
  Budget Release: If applicable, ensure that the budget has been released for the current fiscal year and that there are no restrictions preventing the use of the budget.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team to understand the implications of changing budget amounts or reallocating funds.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP FM, such as:
  
  FMAVCR01: Display Budget Availability
  FMBB: Budgeting (to adjust budgets)
  FMX1: Create Budget
  
  
  Budget Control Settings: Review the configuration settings for budget control in your SAP system to ensure they align with your organization's financial policies.
  Documentation: Refer to SAP documentation or help files for more detailed information on budget management and error handling in the Funds Management module.
  
  By following these steps, you should be able to identify the cause of the FMAVC057 error and take appropriate action to resolve it.