How To Fix FMAVC062 - Overall budget exceeded by &2 for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 062

• Message text: Overall budget exceeded by &2 for &1

What causes this issue?

The overall budget has been exceeded by &V2& for the FM account
assignment &V1&. Depending on the type of document, this FM account
assignment is either a budget address, posting address, or RIB
object/RIB source address representing an RIB rule with call procedure.
Budget control on incoming amounts (
<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Revenues</>) raised this
message for the following combination of availability control ledger
(and if applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>)
and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '062'
INCLUDE FMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC062 - Overall budget exceeded by &2 for &1 ?

  The SAP error message FMAVC062 indicates that the overall budget has been exceeded for a specific commitment or expense. This message is part of the Funds Management (FM) module in SAP, which is used to manage budgets and ensure that spending does not exceed allocated amounts.
  Cause:
  The error occurs when a transaction attempts to post an expense or commitment that would cause the total spending to exceed the available budget for a particular fund or cost center. The message typically includes two placeholders:
  
  &1: This represents the budget item or cost center.
  &2: This indicates the amount by which the budget has been exceeded.
  
  Solution:
  To resolve the FMAVC062 error, you can take the following steps:
  
  
  Check Budget Availability:
  
  Review the budget for the relevant cost center or fund to confirm the available budget. You can do this using transaction codes like FMAVCR01 (Budget Availability Control) or FMBB (Budgeting).
  
  
  
  Adjust the Budget:
  
  If the budget is indeed insufficient, you may need to increase the budget allocation. This can be done through the budget adjustment process, typically using transaction codes like FMBB (Change Budget) or FMX1 (Create Budget).
  
  
  
  Review Commitments:
  
  Check for any existing commitments that may not have been accounted for. Sometimes, commitments can consume budget even before actual expenses are posted.
  
  
  
  Modify the Transaction:
  
  If the budget cannot be increased, consider modifying the transaction to reduce the amount being posted or splitting the transaction into smaller amounts that fit within the available budget.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about how to proceed, consult with your finance or budgeting team for guidance on how to handle the budget constraints.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for budget management, such as:
  
  FMAVCR01: Check budget availability.
  FMBB: Change budget.
  FMX1: Create budget.
  
  
  
  Budget Control Settings: Understand the configuration settings for budget control in your SAP system, as these settings can affect how budgets are monitored and enforced.
  
  
  Documentation: Refer to SAP documentation or your organization's internal guidelines for managing budgets and funds to ensure compliance with financial policies.
  
  
  By following these steps, you should be able to address the FMAVC062 error and ensure that your transactions comply with the budgetary constraints in your SAP system.