How To Fix FMAVC064 - Overall budget of &2 exhausted for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 064

• Message text: Overall budget of &2 exhausted for document item &1

What causes this issue?

The overall budget of the availability control ledger &V2& has been
consumed for the document item &V1&. Budget control on incoming amounts
(
<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Revenues</>) raised this
message for the following combination of availability control ledger
(and if applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>)
and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '064'
INCLUDE FMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC064 - Overall budget of &2 exhausted for document item &1 ?

  The SAP error message FMAVC064 indicates that the overall budget for a specific document item has been exhausted. This error typically occurs in the context of budget control within the Funds Management (FM) module of SAP. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Exhausted Budget: The overall budget for the specified document item has been fully utilized. This means that the total expenditures have reached or exceeded the allocated budget for that particular item.
  Incorrect Budgeting: The budget may not have been set up correctly, or there may be discrepancies in the budget amounts.
  Posting Errors: There may be errors in the postings that have not been accounted for, leading to an incorrect budget balance.
  Budget Release Issues: The budget may not have been released properly, or there may be restrictions on the budget that prevent further spending.
  
  Solutions:
  
  Review Budget Status: Check the budget status for the relevant cost center, internal order, or project to confirm the available budget. You can use transaction codes like FMAVCR01 or FMAVCR02 to analyze budget consumption.
  Adjust Budget: If necessary, increase the budget for the relevant document item. This can be done through the budget adjustment process in the Funds Management module.
  Check Document Item: Verify the document item in question to ensure that it is correctly classified and that the budget is appropriately allocated.
  Analyze Postings: Review the postings related to the document item to ensure that all transactions are correctly recorded and that there are no discrepancies.
  Consult with Finance Team: If you are unsure about the budget adjustments or the implications of changing budget figures, consult with your finance or budgeting team for guidance.
  Use Budget Control Settings: Ensure that the budget control settings are configured correctly in the system. This includes checking the budget types and control parameters.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMAVCR01: Display Budget Consumption
  FMAVCR02: Display Budget Availability
  FMBB: Budgeting (for adjustments)
  
  
  SAP Notes: Check for any SAP Notes related to budget control and error messages for additional guidance or patches.
  Documentation: Refer to SAP documentation on Funds Management for detailed procedures on budget management and error resolution.
  
  By following these steps, you should be able to identify the cause of the FMAVC064 error and take appropriate action to resolve it.