How To Fix FMAVC019 - Overall budget almost exhausted for several document items

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 019

• Message text: Overall budget almost exhausted for several document items

What causes this issue?

The current budget consumption is &V2& less than the overall budget for
several document items from item &V1& onward. Budget control on outgoing
amounts (<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Expenditures</>)
raised this message for the following combination of availability
control ledger (and if applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash
effectivity</>) and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '019'
INCLUDE FMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC019 - Overall budget almost exhausted for several document items ?

  The SAP error message FMAVC019 ("Overall budget almost exhausted for several document items") typically occurs in the context of budget control within the SAP system, particularly when using the Funds Management (FM) module. This message indicates that the overall budget for a particular fund or cost center is nearing its limit, and it may prevent further postings or transactions that would exceed the available budget.
  Cause:
  
  Budget Limit Reached: The overall budget for the specified fund or cost center has been nearly exhausted, meaning that the total commitments and actual expenditures are close to the budgeted amount.
  Multiple Document Items: The error can arise from multiple line items in a document that are attempting to post amounts that, when combined, exceed the available budget.
  Budget Control Settings: The system may be configured to enforce strict budget control, which means that any attempt to exceed the budget will trigger this error message.
  
  Solution:
  
  Review Budget Availability: Check the budget availability for the relevant fund or cost center. You can do this using transaction codes like FMAVCR01 (Budget Availability Control) or FMBB (Budgeting).
  Adjust Budget: If necessary, consider increasing the budget for the relevant fund or cost center. This can be done through the budget adjustment process, typically using transaction codes like FMBB or FMX1 (Change Budget).
  Analyze Document Items: Review the document items that are causing the error. Ensure that the amounts being posted are within the available budget limits.
  Split Document Items: If the document contains multiple line items, consider splitting them into separate documents to avoid exceeding the budget limit on a single posting.
  Change Control Settings: If appropriate, you may want to review and adjust the budget control settings in the system to allow for more flexibility, but this should be done with caution and in accordance with your organization's financial policies.
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMAVCR01: Check budget availability.
  FMBB: Change budget.
  FMX1: Create/change budget.
  FMAVC: Display budget control settings.
  
  
  
  Budget Control Configuration: Understanding how budget control is configured in your SAP system can help in troubleshooting and resolving issues related to budget exhaustion.
  
  
  Documentation and Support: Refer to SAP documentation or consult with your SAP support team for specific guidance related to your organization's configuration and policies.
  
  
  By following these steps, you should be able to address the FMAVC019 error and ensure that your budget management processes are functioning smoothly.