How To Fix FMAVC018 - Overall budget exceeded by &2 for several document items from item &1 on

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 018

• Message text: Overall budget exceeded by &2 for several document items from item &1 on

What causes this issue?

The overall budget is exceeded by &V2& for several document items from
item &V1& onward. Budget control on outgoing amounts (
<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Expenditures</>) raised this
message for the following combination of availability control ledger
(and if applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>)
and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '018'
INCLUDE FMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC018 - Overall budget exceeded by &2 for several document items from item &1 on ?

  The SAP error message FMAVC018 indicates that the overall budget has been exceeded for a specific document item. This error typically arises in the context of budget control within the Funds Management (FM) module of SAP. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Budget Exceedance: The primary cause of this error is that the total amount of the document items exceeds the available budget for the specified fund or cost center.
  Budget Control Settings: The budget control settings may be configured to prevent any transactions that exceed the allocated budget.
  Document Items: The error message specifies that one or more document items (identified by item &1) are causing the overall budget to be exceeded by a certain amount (&2).
  
  Solution:
  
  
  Review Budget Availability:
  
  Check the budget availability for the relevant fund or cost center. You can do this by navigating to the Funds Management module and reviewing the budget status.
  Use transaction codes like FMAVCR01 (Budget Availability Control) to analyze the budget situation.
  
  
  
  Adjust the Budget:
  
  If the budget is indeed insufficient, consider increasing the budget allocation for the relevant fund or cost center. This can be done through budget adjustments or transfers.
  Use transaction codes like FMBB (Budgeting) to make necessary adjustments.
  
  
  
  Modify Document Items:
  
  If increasing the budget is not feasible, consider modifying the document items to reduce the total amount. This may involve changing quantities, prices, or splitting the document into multiple parts.
  
  
  
  Check Configuration:
  
  Review the configuration settings for budget control in the system. Ensure that the settings align with the organization's financial policies and procedures.
  Consult with your SAP FI/CO or FM module consultant if you suspect configuration issues.
  
  
  
  Consult with Stakeholders:
  
  Engage with relevant stakeholders (e.g., budget owners, finance team) to discuss the budget constraints and potential solutions.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMAVCR01: Check budget availability.
  FMBB: Budgeting and adjustments.
  FMX1: Create budget.
  FMX2: Change budget.
  
  
  
  Documentation: Refer to SAP documentation or help files for detailed guidance on budget control and funds management.
  
  
  User Exits and BAdIs: If custom logic is required, consider exploring user exits or Business Add-Ins (BAdIs) that may allow for more flexible budget control mechanisms.
  
  
  Training and Support: If you are unfamiliar with the Funds Management module, consider seeking training or support from your SAP team or external consultants.
  
  
  By following these steps, you should be able to address the FMAVC018 error and ensure that your budget management processes are functioning correctly.