How To Fix FMAVC017 - Overall budget of &2 exhausted for several document items from item &1 on

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 017

• Message text: Overall budget of &2 exhausted for several document items from item &1 on

What causes this issue?

The overall budget of the availability control ledger &V2& has been
consumed for several document items from item &V1& onward. Budget
control on outgoing amounts (<DS:DE.BUAVC_CEILTYPE>ceiling type</>
<ZK>Expenditures
</>) raised this message for the following combination of availability
control ledger (and if applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash
effectivity</>) and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '017'
INCLUDE FMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC017 - Overall budget of &2 exhausted for several document items from item &1 on ?

  The SAP error message FMAVC017 indicates that the overall budget for a specific budget structure has been exhausted for the specified document items. This typically occurs in the context of budget control in SAP, particularly when using the Funds Management (FM) module. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Exhausted Budget: The overall budget for the specified budget structure has been fully utilized or exceeded. This means that the total commitments and actual expenditures have reached the limit set for that budget.
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect budget amounts or budget periods.
  Document Items: The error message specifies that certain document items are causing the issue, indicating that these items are attempting to post amounts that exceed the available budget.
  
  Solutions:
  
  
  Review Budget Availability:
  
  Check the budget availability for the relevant budget structure. You can do this by navigating to the Funds Management module and reviewing the budget reports.
  Use transaction codes like FMAVCR01 (Budget Availability Control) to analyze the budget status.
  
  
  
  Adjust the Budget:
  
  If the budget is indeed exhausted, consider increasing the budget amount for the relevant budget structure. This can be done through the budget adjustment process.
  Use transaction codes like FMBB (Budgeting) to make necessary adjustments.
  
  
  
  Re-evaluate Document Items:
  
  Review the document items that are causing the error. Ensure that they are valid and necessary. If some items can be postponed or canceled, consider doing so to free up budget space.
  
  
  
  Check for Errors in Document Creation:
  
  Ensure that there are no errors in the document creation process that might be causing incorrect budget consumption.
  
  
  
  Consult with Budget Owner:
  
  If you are not the budget owner, consult with the person responsible for the budget to discuss the situation and determine the best course of action.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  FMAVCR01: Check budget availability.
  FMBB: Budgeting adjustments.
  FMX1: Create budget.
  FMX2: Change budget.
  FMX3: Display budget.
  
  
  
  Documentation: Refer to SAP documentation or your organization's internal guidelines on budget management and control for more detailed procedures.
  
  
  User Roles: Ensure that you have the necessary permissions to view and adjust budgets in the SAP system.
  
  
  Training: If you are unfamiliar with the Funds Management module, consider seeking training or guidance from a knowledgeable colleague or SAP consultant.
  
  
  By following these steps, you should be able to address the FMAVC017 error and manage your budget effectively within SAP.